Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level executive assistance to members of Harbor's Executive Leadership Team, effectively managing complex and competing priorities among multiple executives.

• Proactively oversee priorities, urgency, sequencing, trade-offs, commitments, and conflicts.

• Manage intricate calendars and scheduling for executives across various geographies and time zones.

• Coordinate both domestic and international travel, including intricate itineraries and last-minute adjustments.

• Prepare executives for internal and external meetings by organizing agendas, materials, context, logistics, and follow-up.

• Oversee expense reporting and administrative documentation.

• Compose correspondence and internal communications.

• Serve as a trusted strategic partner, anticipating priorities and managing competing demands effectively.

• Represent senior leaders professionally with clients, Board members, investors, and internal stakeholders.

• Assist in the planning and tracking of key initiatives and business objectives.

• Maintain awareness of strategic priorities and ensure follow-through on action items.

• Act as a discreet and confidential gatekeeper.

• Interface with senior stakeholders across the UK, US, and global teams.

• Help facilitate operational alignment between leadership and execution teams.

• Support special projects and transformation initiatives.

⛳️ Requirements

• A minimum of 5 years of progressive executive support experience, including direct assistance to C-suite or senior executives.

• Experience in professional services, consulting, legal, financial services, complex client-service, or dynamic environments.

• Proven experience in independently managing complex calendars, travel arrangements, meeting preparation, communications, and competing priorities.

• Demonstrated ability to operate independently with sound judgment and minimal day-to-day direction.

• Proven discretion in handling highly confidential and sensitive information.

• Strong executive presence with the ability to interact credibly with senior internal and external stakeholders.

• Capability to anticipate executive needs, identify issues before they escalate, and determine appropriate next steps independently.

• Highly organized with exceptional attention to detail.

• Strategic thinking with strong execution capabilities.

• Excellent written and verbal communication skills.

• Strong interpersonal skills and executive presence.

• Ability to remain calm under pressure while managing competing priorities.

• Comfortable working independently while collaborating cross-functionally.

• Availability for standard working hours of 8:30 am–5:30 pm EST, with flexibility as required.

• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.

• Experience in a similar role related to office administration, facilities, operations, or executive support.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company match.

• Generous paid time off and holiday schedule.

• Opportunities for professional development and growth.

• Flexible working arrangements.

• Collaborative and inclusive company culture.