Senior Executive Assistant

This is a fully remote position, open to applicants in California, +1 more state.

📋 Description

• Delivering administrative and operational assistance to Vice Presidents and Executive Directors within the Finance department.

• Upholding confidentiality and handling sensitive information with the highest level of discretion.

• Organizing and prioritizing intricate calendar and meeting arrangements across various global time zones.

• Coordinating travel logistics for both domestic and international trips, including itineraries, accommodations, and expense reimbursements.

• Preparing and administering expense reports in compliance with company policies.

• Acting as the gatekeeper and primary point of contact between the VP and both internal and external stakeholders.

• Composing and refining emails, internal communications, and presentations.

• Collaborating with cross-functional partners, executive assistants, and global teams to synchronize schedules and workflows.

• Keeping accurate and organized records, including shared drives, policies, and meeting documentation.

• Handling invoices, vendor documentation, or budget tracking as required.

⛳️ Requirements

• An Associate’s degree with 4 years of administrative experience OR a High school diploma / GED combined with 6 years of administrative experience.

• At least 3-5 years of experience in an executive assistant, coordinator, or administrative capacity, ideally supporting senior leaders.

• Strong expertise in Microsoft Outlook, Word, PowerPoint, and Excel; familiarity with collaboration tools (e.g., Teams, SharePoint, Concur).

• Experience with Microsoft Co-Pilot is preferred but not mandatory.

• A high degree of discretion and professionalism when managing confidential information.

• Background in working within a global or matrixed corporate setting.

🏝️ Benefits

• A comprehensive employee benefits package, which includes a Retirement and Savings Plan with substantial company contributions.

• Group medical, dental, and vision insurance coverage.

• Life and disability insurance plans.

• Flexible spending accounts for added convenience.

• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan.

• Stock-based long-term incentives.

• Award-winning time-off policies.

• Flexible work arrangements where feasible.