Senior Corporate Secretarial Executive

This is a fully remote position, open to applicants in Malaysia.

📋 Description

• Oversee a diverse portfolio of clients while delivering comprehensive corporate secretarial services.

• Manage the incorporation of companies, registration of foreign branches and representative offices, as well as company strike-offs.

• Draft resolutions for directors and shareholders, along with other necessary corporate documentation.

• Administer share allotments, share transfers, and modifications to company constitutions.

• Ensure adherence to the Singapore Companies Act and applicable regulatory standards.

• Conduct regular KYC and CDD assessments, particularly for clients deemed higher-risk.

• Coordinate AGM notifications and ensure the punctual submission of Annual Returns.

• Maintain statutory registers, minutes books, and corporate records accurately.

• Prepare materials for board meetings and AGMs, including minutes as required.

• Serve as Corporate Secretary for clients' companies when applicable.

• Foster and maintain professional relationships with clients while managing ongoing corporate secretarial issues.

• Supervise and evaluate the work of junior team members.

• Assist with team operations and departmental automation initiatives.

• Carry out other related responsibilities as assigned.

⛳️ Requirements

• Holder of a degree.

• Qualified individual, such as a member of ICSA, ICAS, or CSIS.

• At least 3 years of relevant experience in corporate secretarial roles.

• Comprehensive understanding of Singapore's corporate secretarial practices, the Companies Act, and regulatory obligations.

• Ability to independently manage a client portfolio.

• Experience in client servicing is a plus.

• Intermediate proficiency in SentroWeb.

• Well-organized, detail-oriented, and capable of meeting deadlines.

• Comfortable working independently in a remote setting.

• Strong proficiency in spoken and written English and Mandarin, as the role requires communication with Mandarin-speaking clients.

• Experience in supervising or reviewing the work of junior team members would be beneficial.

🏝️ Benefits

• Fully remote working arrangement.

• Fixed monthly contractor fee ranging from RM 8,000 to RM 10,000.

• Experience in Singapore corporate secretarial work and interaction with international clients.

• Opportunities for career development.

• Potential for long-term engagement, subject to performance.