Senior Administrative Associate, Leadership Team

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support for the OLT and National Organizing Director - 50% of the role.

• Offer scheduling assistance and track follow-ups for essential internal workstreams, collaborating with department heads and supervisors.

• Aid in preparing for selected meetings by organizing schedules, compiling necessary materials, and ensuring participants have the required preparation resources.

• Document notes and track action items during specific meetings; assist in follow-up to guarantee that next steps are well-documented and communicated.

• Process and monitor expense reports promptly and accurately.

• Participate in organization-wide meetings and generate a weekly email outlining organizing priorities (internal communication).

• Coordinate travel arrangements and in-person meeting logistics, including transportation, accommodation, and on-site management.

• Address scheduling requirements across organizing teams.

• Provide support for special projects, dedicating 50% of efforts to managing initiatives, events, or campaign logistics.

• Offer administrative assistance to the Distributed Fundraising Program.

• Provide adaptable support on high-priority projects that demand confidentiality and/or quick turnaround.

• Manage logistics for external gatherings related to turf and Emerging Power States.

⛳️ Requirements

• 2–3 years of relevant experience in administrative, operations, or coordination positions, ideally in a dynamic or mission-driven setting.

• Outstanding organizational abilities and meticulous attention to detail, with a capacity to juggle multiple priorities simultaneously.

• Excellent written and verbal communication skills.

• Proven capability to manage sensitive information with discretion.

• Comfort in engaging with senior leaders and supporting high-stakes, fast-paced work environments.

• Strong interpersonal skills for effective collaboration with internal staff and leadership.

• Proactive problem-solver who can foresee needs and follow through on tasks with minimal oversight.

• High degree of reliability and responsiveness.

• Experience in coordinating logistics for meetings, retreats, or leadership gatherings.

• Familiarity with the Google Office suite for content creation and data management.

🏝️ Benefits

• Health insurance.

• Retirement plans.

• Paid time off.

• Flexible work arrangements.