Senior Accounts Receivable Specialist

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee the entire billing process, which involves project initiation, invoice creation, review, approval, submission, and follow-up on collections.

• Accurately prepare, reconcile, and distribute monthly invoices in a timely manner.

• Create invoices for various contract types, including Firm Fixed Price (FFP), Time & Materials (T&M), Cost Plus, and other government contracts.

• Examine contract terms and funding documents to guarantee compliance in billing and accurate invoicing.

• Ensure that all Other Direct Costs (ODCs) are billed correctly and reconciled with supporting expenses.

• Monitor unbilled balances to confirm alignment of revenue recognition and billing activities.

• Collaborate with Program Managers, Contracts, and Operations teams to address billing issues and ensure appropriate cost allocation.

• Investigate, analyze, and resolve billing discrepancies, customer inquiries, and documentation challenges.

• Submit invoices through government and customer billing portals, such as WAWF and IPP.

• Track accounts receivable aging and proactively engage with customers to facilitate timely collections and cash inflows.

• Support month-end closing activities, reconciliations, audits, and reporting obligations.

⛳️ Requirements

• Minimum of 7 years of experience in Accounts Receivable and/or Government Contract Billing.

• Proficiency in Deltek Costpoint.

• Experience in billing government contracts, including FFP, T&M, and Cost Plus types.

• Familiarity with government billing requirements and invoicing systems like WAWF and IPP.

• Solid understanding of accounting principles, revenue recognition, and compliance in contract billing.

• Excellent analytical, organizational, and problem-solving abilities with a keen attention to detail.

• Capability to juggle multiple priorities and meet deadlines in a dynamic environment.

• Strong interpersonal, written, and verbal communication skills.

• Ability to work autonomously, make sound judgments, and escalate issues as necessary.

• High degree of professionalism and discretion in managing confidential information.

• Advanced skills in Microsoft Excel.

• Preferred: experience in reviewing contract documents, modifications, and project setup criteria; experience in supporting DCAA-compliant government contracting environments; knowledge of project accounting and contract funding management.

🏝️ Benefits

• Health/Dental/Vision

• 401(k) match

• Paid Time Off

• STD/LTD/Life Insurance

• Referral Bonuses

• Professional development reimbursement

• Parental leave