Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in California, +2 more states.

📋 Description

• Act as the main point of contact for intricate accounts payable issues and address inquiries from vendors and internal stakeholders.

• Handle vendor invoices, employee reimbursements, and authorized payments through Ramp.

• Analyze invoice coding, approvals, credit card transactions, and accompanying documentation.

• Allocate client-related expenses to the correct billing matter in TimeSolv.

• Manage invoice approvals and payment processing while fostering vendor relationships.

• Maintain vendor master records and tax documentation, which includes W-9 collection and support for 1099 forms.

• Monitor critical vendors and payment deadlines.

• Reconcile vendor statements and address discrepancies.

• Generate weekly accounts payable aging reports and track outstanding liabilities.

• Ensure compliance with purchasing policies and internal approval processes.

• Assist with month-end and year-end closing activities, including AP accruals, account reconciliations, and AP journal entries.

• Prepare financial analyses, operational metrics, and management documentation.

• Develop and sustain accounts payable procedures and documentation.

• Identify opportunities for process enhancements in AP workflows, internal controls, and automation.

• Evaluate recurring payment trends and suggest cost-saving measures and efficiencies.

• Engage in departmental, firm-wide, process improvement, and cross-functional initiatives.

• Provide backup for other finance functions as necessary.

• Assist with biweekly payroll processing by reviewing relevant documentation.

• Generate payroll reports and reconcile payroll registers with the general ledger.

• Collaborate with HR on new hires, terminations, and payroll modifications.

• Maintain payroll records and assist staff with payroll inquiries.

• Uphold strict confidentiality regarding payroll and employee information.

⛳️ Requirements

• Over 5 years of progressive experience in accounts payable, ideally within a law firm or professional services setting.

• Understanding of month-end closing procedures and general ledger accounting.

• Experience with payroll processing is a plus.

• Strong analytical and problem-solving abilities with a keen eye for detail.

• Capacity to identify process improvements and implement efficient workflows.

• Advanced proficiency in Microsoft Excel is preferred.

• Good judgment when dealing with confidential financial information.

• Exceptional organizational, time management, and interpersonal communication skills.

• Familiarity with Ramp and legal billing systems like TimeSolv is preferred but not mandatory.

• CAPP certification is preferred.

• A Bachelor's degree in Accounting, Finance, Business, or a related field is preferred.

• Ability to communicate professionally with employees, managers, leadership, attorneys, support staff, and external partners.

• Ability to work independently while managing multiple priorities and deadlines.

• A strong attention to detail, reliability, organization, and follow-through.

• Flexibility to adapt positively to changing priorities and business needs.

• Ability to perform under pressure while maintaining accuracy and professionalism.

• Capability to operate in a primarily computer-based environment with extended periods of sitting, screen time, typing, and standard office equipment.

• Ability to occasionally lift and move objects weighing up to 10 pounds.

• Willingness to work occasional evenings or adjusted hours as necessary.

• Work authorization/location context: position is based out of the Texas, Colorado, or California office depending on the selected candidate.

🏝️ Benefits

• Salary range: $60,000–$73,000 annually.

• Health insurance with optional HSA.

• Short-term disability.

• Long-term disability.

• Dental insurance.

• Vision care.

• Life insurance.

• Healthcare and Dependent Care Flexible Spending Accounts.

• 401(k).

• Vacation.

• Sick time.

• Employee assistance program.

• Voluntary accident insurance.

• Voluntary life insurance.

• Voluntary disability insurance.

• Voluntary long-term care insurance.

• Voluntary critical illness and cancer insurance.

• Pet insurance.

• Commuter and Transit programs may also be available in certain markets.