Assistant Accounts Payable Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Report to the Accounts Payable Manager.

• Lead, mentor, and nurture a team of approximately 15 to 20 associates in a dynamic Shared Services environment.

• Create and implement onboarding, process training, and continuous development programs.

• Track individual and team performance, providing feedback, recognition, and corrective measures.

• Assist with workforce planning, staffing, scheduling, and workload distribution.

• Supervise daily Accounts Payable operations, including invoice processing and payment execution.

• Manage departmental workflow to ensure compliance with SLAs and KPIs.

• Analyze processing volumes and performance trends to enhance efficiency and productivity.

• Address escalated Accounts Payable issues impacting suppliers, operations, and internal stakeholders.

• Offer hands-on support for invoice processing during peak periods or critical business times.

• Develop and maintain operational metrics, dashboards, and performance reports.

• Examine data to uncover trends, risks, bottlenecks, and opportunities for improvement.

• Formulate action plans and present performance updates to leadership and business partners.

• Collaborate with suppliers, operations teams, finance staff, and internal partners.

• Work cross-functionally to enhance processes and support organizational goals.

• Ensure adherence to SOX requirements and company policies.

• Assist with internal and external audits.

• Identify control weaknesses and enact corrective actions.

• Provide expertise in Accounts Payable matters.

• Manage complex three-way match discrepancies along with related invoice, payment, procurement, and receiving challenges.

• Prepare communications, training materials, operational updates, and presentations.

• Conduct meetings with associates, leadership, suppliers, and cross-functional teams.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or equivalent, with a minimum of 4-6 years of progressive Accounts Payable experience.

• At least 2-3 years of leadership, supervisory, or team lead experience in Accounts Payable.

• Experience in a high-volume Accounts Payable or Shared Services setting.

• Strong grasp of Accounts Payable processes, controls, and best practices.

• Advanced knowledge of Accounts Payable operations, including the resolution of three-way match discrepancies.

• Comprehensive understanding of SOX compliance and internal controls.

• Demonstrated ability to lead, mentor, and develop team members.

• Strong analytical, critical thinking, and problem-solving capabilities.

• Ability to analyze operational metrics and apply performance enhancement strategies.

• Excellent verbal, written, and presentation skills.

• Strong organizational skills and effective time management.

• Proficient in Microsoft Office Suite, particularly Excel and PowerPoint.

• Experience with ERP systems and Accounts Payable automation platforms is preferred.

• Willingness to work East Coast or Central hours, from 8 a.m. to 5 p.m.

🏝️ Benefits

• Health insurance.

• Dental insurance.

• Vision insurance.

• Paid time off.

• Life insurance.

• 401(k) with company match.

• Mental health coverage.

• Gender affirming benefits.

• Family building benefits.

• Paid parental leave.

• Associate discounts.

• Opportunities for community involvement.

• Eligibility for bonus or incentive plans.