Accounts Payable Specialist, Xero

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the complete accounts payable process, encompassing invoice receipt, coding, approval routing, entry, and payment preparation.

• Verify invoices for precision, GST treatment, ABN details, purchase order alignment, and adherence to approval policies.

• Organize supplier payment runs and reconcile supplier statements.

• Maintain supplier records and address supplier inquiries.

• Monitor operating expenditures, staff expenses, corporate card transactions, reimbursements, and petty cash.

• Assist with month-end closing through accruals, prepayments, expense allocations, reconciliations, and variance analysis.

• Manage internal payroll processing using Xero and keep employee payroll records up to date.

• Prepare and submit Single Touch Payroll reporting via Xero.

• Calculate and manage PAYG withholding, superannuation, payroll liabilities, and employee entitlements.

• Reconcile payroll transactions and associated general ledger accounts.

• Address payroll inquiries confidentially.

• Ensure accurate financial and payroll records are maintained in Xero.

• Assist with financial reporting, expenditure analysis, cash flow planning, and cost center reporting.

• Enhance accounts payable, expense, and payroll processes, controls, approval workflows, and reporting accuracy.

• Uphold internal controls over supplier payments, payroll data, employee records, and sensitive financial information.

• Collaborate with finance, operations, HR, managers, suppliers, and external advisers.

⛳️ Requirements

• 2–4 years of experience in Accounts Payable, Finance Operations, Accounting, or a related field.

• Proven experience managing comprehensive Accounts Payable processes.

• Strong knowledge of invoices, supplier reconciliations, expenses, payments, and month-end procedures.

• Familiarity with payroll administration, preferably using Xero.

• Awareness of Australian payroll regulations, including STP, PAYG, superannuation, and employee entitlements.

• Experience with Xero is highly preferred.

• Exceptional attention to detail and a commitment to accuracy.

• Highly organized with strong time-management and follow-through abilities.

• Comfortable working with financial data, reconciliations, and reporting tasks.

• Strong problem-solving skills and a focus on process improvement.

• Effective communication skills and confidence when interacting with internal and external stakeholders.

• Ability to manage confidential financial and employee information discreetly.

• Proactive, dependable, and eager to learn and accept additional responsibilities.

🏝️ Benefits

• Opportunity for professional development and growth.

• Competitive salary and benefits package.

• Collaborative work environment.