Senior Accounts Payable Officer – Property Maintenance Services

📋 Description

• Oversee the complete accounts payable process, which includes vendor setup and maintenance, invoice processing and coding, as well as payment preparation and execution.

• Execute high-volume, precise data entry into accounting systems while consistently maintaining a high standard of data integrity.

• Perform regular reconciliations of vendor statements, bank accounts, and accounts payable ledgers.

• Manage and supervise the AP inbox (Gmail), addressing vendor inquiries and internal requests promptly and professionally.

• Prepare and facilitate weekly payment runs, managing the necessary approval processes.

• Review all documentation to ensure accuracy and compliance prior to processing payments.

• Investigate and resolve discrepancies, including payment issues, adjustments, and refunds.

• Assist with month-end close activities, including accruals as needed.

• Serve as the primary point of contact for accounts payable-related inquiries throughout the organization.

• Identify and implement process enhancements to improve efficiency and accuracy within the accounts payable function.

• Collaborate with operations teams using ServiceTitan for job-related financial tracking and reconciliation.

⛳️ Requirements

• At least 5 years of experience in an Accounts Payable or a comparable finance role.

• Strong, demonstrable experience in managing full-cycle accounts payable processes from start to finish.

• Proven capability to handle high-volume data entry with a significant degree of accuracy.

• Substantial experience in reconciliations, including vendor statements, bank accounts, and accounts payable ledgers.

• Proficiency in Xero is required; candidates lacking Xero experience will not be considered.

• Experience in managing vendor communications and independently resolving inquiries.

• Skilled in Google Workspace (Gmail, Sheets, Docs) as well as Microsoft Excel / Office.

• Strong organizational and time management abilities, capable of managing competing deadlines.

• Excellent written and verbal communication skills in English.

• Comfortable working independently and reliably in a fully remote setting.

• **PREFERRED SKILLS (nice to have)**

• Experience in a senior or lead accounts payable role, including serving as a point of contact or providing guidance to junior team members.

• Familiarity with ServiceTitan is highly desirable, due to the company's trade services operations involving job management or field service platforms for financial tracking.

• Exposure to ERP systems such as Oracle, SAP Concur, or similar platforms.

• Experience with international payments or multi-entity accounting environments.

• A continuous improvement mindset, proactively identifying and driving process enhancements within the accounts payable function.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Flexible work hours and a fully remote work environment.

• Opportunities for professional development and career advancement.

• A supportive and collaborative team culture.