Sekretär – Office Manager

This is a fully remote position, open to applicants in Germany.

📋 Description

• Handling of traditional correspondence

• Management of incoming and outgoing mail

• Organization of a structured digital and analog document management system

• First point of contact via phone and email for customers, partners, and service providers

• Friendly reception and internal forwarding of inquiries

• Support in daily business operations and sales support

• Drafting offers and creating invoices

• Taking on preparatory tasks for accounting

• Coordination of appointments

• Travel planning for the team

• Preparation of meetings

• Collecting, reviewing, and sorting invoices and receipts

• Management of offers

• Close collaboration with the tax consultancy or managing directors

⛳️ Requirements

• Successfully completed commercial training (e.g., office management, secretary, hotel management) or several years of experience in a comparable administrative role

• Extremely structured, conscientious, and independent working style

• Discretion and reliability

• Proficient use of MS Office (Word, Excel, Outlook) or Google Workspace

• Excellent verbal and written communication skills in German

• Friendly, professional demeanor on the phone

• Enjoyment of routine tasks

• Ability to maintain an overview amidst multiple simultaneous inquiries

• Team player

🏝️ Benefits

• Fixed-term employment until December 16, 2027, with the possibility of extension

• Comprehensive onboarding

• A secure workplace

• A friendly team

• An open working atmosphere

• Regulated working hours (full-time) for a good work-life balance