Bilingual Executive & Administrative Assistant

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Oversee the primary channels of business communication, including incoming emails, phone calls, and inquiries in both English and Spanish.

• Establish and manage dedicated VoIP lines utilizing Zoom Phone for client text messaging and voice communications.

• Engage with a variety of client groups through tailored pricing structures and regional rates.

• Organize client appointments, follow-ups, and calendar management using Google Calendar and integrated online platforms.

• Develop daily workflows and maintain orderly records within web-based operational tools.

• Collaborate with internal technical teams to implement intake processes and workflow automation.

• Provide executive personal scheduling assistance, including travel arrangements, medical appointments, and family extracurricular plans.

• Oversee social media and professional networking efforts, including updates on LinkedIn and client interaction.

• Act as the primary contact for calls, messages, and emails, while managing operational logistics and personal executive support duties.

⛳️ Requirements

• A minimum of 2 years of professional experience in an Executive Assistant, Administrative Assistant, or Virtual Assistant position.

• Native or near-native bilingual proficiency in English and Spanish, both written and spoken.

• Practical experience with Google Calendar, Zoom Phone or equivalent VoIP systems, and web-based scheduling tools.

• Excellent organizational abilities.

• Capacity to manage confidential business logistics and personal administrative responsibilities.

• Availability to work during Mountain Standard Time (MST) business hours.

• A dedicated home office setup.

• Previous experience supporting allied health practices, wellness clinics, or physical therapy services.

• Basic experience in managing LinkedIn profiles and business social media presence.

• Familiarity with Squarespace booking tools or basic client CRM software.

• Experience working with IT/Automation teams to develop workflow enhancements.

🏝️ Benefits

• A fully remote work culture designed for independence, operational reliability, and mutual trust.

• Collaborate with enthusiastic business owners while developing an international career.

• A multicultural team that enables global collaboration across different time zones.

• Opportunities for professional growth in executive support and operations.