Administrative Assistant – Construction

This is a fully remote position, open to applicants in Texas.

📋 Description

• Support the Project Manager in daily administrative tasks, meeting preparations, and tracking schedules.

• Set up and onboard new construction projects within internal systems.

• Keep digital job files organized in JobTread and Google Workspace.

• Monitor outstanding deliverables and proactively engage with general contractors, vendors, subcontractors, and internal teams.

• Prepare, distribute, and monitor Requests for Information (RFIs), material submittals, and official project communications.

• Handle change order documentation, record changes, and ensure precise cost tracking throughout the project lifecycle.

• Gather, verify, and organize project closeout documents, including warranties, O&M manuals, and final punch lists.

• Retrieve job cost data and extract financials for budget review meetings.

• Ensure project documentation corresponds with budget logs and vendor billing agreements.

⛳️ Requirements

• Over 2 years of administrative or operational experience in project coordination, executive support, or project administration.

• Previous experience in the construction industry is highly preferred, especially in supporting commercial construction projects or General Contractors/Subcontractors.

• Understanding of construction workflows, including RFIs, submittals, change orders, and job closeouts.

• Proficiency in Google Workspace (Docs, Sheets, Drive).

• Experience with construction management software like JobTread, Procore, or similar platforms is a significant advantage.

• Outstanding organizational, written, and verbal communication skills.

• Strong capability to work independently.

• Direct experience in supporting a Construction Project Manager on commercial building projects is a plus.

• Familiarity with job costing, AIA billing, or construction budgeting processes is a plus.

• Proven ability to manage extensive follow-ups across multi-stakeholder teams is a plus.

• Ability to work during U.S. business hours, with a preference for Central Time.

🏝️ Benefits

• Fully remote work culture.

• Collaboration with U.S.-based industry professionals.

• Dynamic international career opportunities.

• Development of project management and construction operations skills.

• Multicultural engineering and support team environment.

• Work schedule aligned with U.S. business hours (Central Time preferred).