Research Consortium Coordinator – Data Science

This is a fully remote position, open to applicants in Austria.

📋 Description

• Assisting academic staff with administrative tasks

• Independently overseeing budgets and tracking ongoing income and expenditures

• Managing personnel and travel logistics, including preparing hiring and leave arrangements, as well as overseeing sick leave and absences

• Organizing and coordinating appointments, meetings, events, and conferences, along with preparing meeting materials

• Acting as the primary point of contact and managing correspondence in both German and English with internal university departments and external stakeholders

• Establishing and ensuring effective communication structures internally and externally

• Regularly updating the website, designing newsletters and graphics, and maintaining social media channels

• Documenting ongoing research and teaching activities and supervising reporting for the research consortium

• Assisting master’s students and supporting teaching staff with curriculum organization

• Collaborating with another administrative support staff member to ensure efficient workflows

• Responding to inquiries from prospective applicants and future students

• Enhancing administrative business processes

• Monitoring the funding landscape and the scientific community to assist in research strategy planning

⛳️ Requirements

• Completed university degree (minimum bachelor's level)

• Professional experience in office management, preferably in a research or university setting

• Excellent proficiency in German (C2)

• Very good proficiency in English (at least C1)

• Exceptional organizational, coordination, and communication abilities

• Strong service orientation

• Resilience, teamwork capabilities, assertiveness, flexibility, and conflict resolution skills

• Ability and willingness to work independently and take ownership

• Knowledge of graphic design, including flyer creation, mass mailing, and website design

• Confident use of social media platforms, including Mastodon and Bluesky

• Proficient in Microsoft Office, particularly Excel and PowerPoint

• Experience in project or process management is preferred

• Familiarity with i3v, SAP, and content management systems such as TYPO3 is a plus

• Understanding of university structures and processes, or experience in university administration, is advantageous

• Initial experience in creating and utilizing AI/AI agents is desirable

🏝️ Benefits

• Flexible working hours with the possibility for remote work

• Part-time work arrangements available by mutual agreement

• Inspiring work environment within a dedicated and diverse team

• Convenient access via public transportation

• Opportunities for internal professional development and free course offerings

• Welcome Compass support to assist with your onboarding

• Commitment to equal opportunities, support for women, and diversity