Research Administrator, Post-Award III – School of Medicine

This is a fully remote position, open to applicants in United States.

📋 Description

• Assists in the daily operations of a team of Post-Award Specialists.

• Oversees the distribution of workloads and addresses any concerns with the Research Administration Services (RAS) director.

• Offers guidance to team members as needed.

• Collaborates with the RAS Director on pre-award activities, resolving issues, and managing workload distribution.

• Maintains high levels of customer service for faculty and departments being served.

• Works alongside the Pre-Award team lead to organize inter-team meetings that enhance collaboration between the pre-award and post-award teams, as appropriate.

• Manages post-award functions within a RAS unit for an assigned portfolio of grants and contracts across one or more units, utilizing knowledge of grant and contract management regulations, technical expertise, and analytical skills.

• Post-award responsibilities consist of regular review, reconciliation, and forecasting of award finances, preparing adjustments and corrections to award budgets, generating financial reports, and ensuring all financial obligations are met before closing out the award.

• Regularly interacts with and delivers high-quality customer service to faculty members engaged in sponsored research.

• Ensures compliance with quality standards, policies, and award regulations.

• Produces high-quality written reports.

• Upon acceptance of an award, establishes account parameters, including billing and reporting requirements, budget, and cost-sharing obligations.

• Sets up the award in the financial system.

• Distributes award information to Principal Investigators (PIs), co-PIs, relevant staff, and other RAS units.

• Coordinates with relevant parties to adjust payroll for all budgeted positions, including those related to cost-sharing.

• Reviews and reconciles award expenditures and budgets, making adjustments as necessary.

• Projects and forecasts upcoming award expenditures.

• Manages budget, reporting, and compliance timelines throughout the lifecycle of the grant or contract.

• Regularly communicates with PIs regarding budget and expense adjustments and revisions.

• Completes financial reports for submission to sponsors, as required by award terms and conditions.

• Monitors compliance with agency and University regulations on reporting.

• Prepares invoices and submits them to sponsors (for certain award types only).

• Assists PIs with non-financial report submissions as needed.

• Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other modifications to the award, ensuring adherence to sponsor guidelines and University policies.

• Facilitates invoice approvals for subcontractor payments.

• Reviews effort reports and oversees the quarterly effort certification process for assigned units.

• Appropriately applies federal and university regulations to manage effort allocation for individuals compensated partially or fully from federal awards.

• Assists in the transfer of awards out of the university.

• Closes out all funded projects in alignment with university processes and timelines.

⛳️ Requirements

• Bachelor's degree and five years of experience in grants and contracts management, or an equivalent combination of education, training, and experience.

• Familiarity with federal regulations and terms related to research grant and/or contract activities.

• Knowledge of the PeopleSoft Financial System is preferred.

🏝️ Benefits

• Emory University is dedicated to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request.