Registration Coordinator, Conferences and Events

This is a fully remote position, open to applicants in California.

📋 Description

• Provide assistance to the Foundation for California Community Colleges Conferences & Events team.

• Collaborate with a diverse group of event specialists, technology experts, and event coordinators to effectively support various events.

• Supervise and ensure the efficient handling of all aspects of event registration.

• Manage Team Calendars, Department Manuals, shared folders, and event-related record-keeping files and programs.

• Order, maintain, and oversee the inventory tracker for event supplies.

• Assist in the collection and storage of event data for Dashboards and Year-End Reports.

• Oversee the New Event Process, which includes adding events to all calendars, creating folders, and maintaining data in Salesforce.

• Manage the on-site registration desk using OnArrival: greet and check in guests, process onsite payments, and handle walk-in attendees.

• Handle all registration-related items such as creating name badges, preparing, and packing event materials for in-person events.

• Manage all onsite volunteers by establishing processes and documents to ensure smooth operations during events.

⛳️ Requirements

• A minimum of 2 years of relevant client-side experience focused on registration management, attendee services, conference logistics, and event support from planning through execution.

• At least 2 years of experience providing support to a team.

• Experience with Event Registration (both virtual and in-person).

• Familiarity with CRM systems to track stakeholder lists; direct experience with Salesforce and/or Cvent is advantageous.

• Preference for candidates with experience in an educational or non-profit setting.

• Exceptional interpersonal skills, capable of representing the organization with professionalism and integrity, and developing, maintaining, and promoting strong internal and external relationships.

• Ability to organize event details including catering, location, invite lists, special guests, technology setup, and promotional materials.

• High proficiency in Microsoft Office Suite (particularly MS Word, Outlook, PowerPoint, and Excel), Google Suite, and Asana.

🏝️ Benefits

• Competitive compensation.

• Generous PTO.

• Holidays.

• Medical, dental, and vision plans.

• Flexible Spending Accounts and Health Savings Accounts (HSA).

• Employee Assistance Program (EAP) and Wellness offerings.

• CalPERS retirement program along with optional 403(b) and 457 Retirement plans.

• Tuition reimbursement.

• Certified employer for Public Service Loan Forgiveness.