Regional Administrative Manager

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee a team consisting of Administrative Managers, legal assistants, receptionists, office coordinators/supervisors, administrative assistants, and interns.

• Supervise and coordinate the staffing ratios and workflow of legal assistants and attorneys.

• Manage the timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, and overseeing hours, breaks, and overtime requests.

• Evaluate staff performance, provide coaching and guidance, address performance challenges as necessary, and conduct annual performance reviews for direct reports.

• Possess a basic understanding of employee relations and be capable of executing related tasks.

• Handle recruitment processes by reviewing and vetting resumes, conducting interviews, and securing final hiring approvals.

• Manage onboarding responsibilities, including setting up office seating, ensuring office services and IT have established workstations, and created required user accounts, as well as offboarding tasks.

• Collaborate with business leaders to ensure that the needs of various departments are met.

• Work together in the development and implementation of training programs for assigned staff.

• Collaborate closely with firmwide Directors and Managers to enhance and enforce firm policies and procedures.

• Ensure that the office environments are operational, safe, and adequately supplied with necessary materials.

• Engage with property managers and oversee vendors to support office operations.

• Organize, schedule, and promote office events such as monthly breakfasts, happy hours, holiday parties, staff meetings, and partnership meetings.

• Monitor costs and expenses to assist in the preparation of budgets.

• Some travel may be required; other duties may be assigned as necessary.

⛳️ Requirements

• A Bachelor’s degree in business administration, management, or a related field is preferred.

• At least 5 years of experience in a management or supervisory role within a professional service environment.

• Capability to work independently with minimal supervision in a fast-paced, dynamic environment.

• A strong determination and desire to drive continuous operational improvements.

• Effective communication skills to interact with all levels of management.

• Ability to handle sensitive information with confidentiality.

• Proficiency in MS Office applications.

• Strong skills in Excel and DocuSign are preferred.

• Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.

• Excellent organizational skills to optimize workflow and efficiency.

• Exceptional time management, interpersonal, and communication skills.

• Adaptability to shifting priorities and work demands.

• Proactive in following through with minimal direction and demonstrating initiative.

• A positive attitude and self-confidence are essential.

🏝️ Benefits

• Competitive compensation package.

• Comprehensive benefits, including medical, dental, and vision coverage.

• HSA and FSA plans available for employees and their dependents.

• Emphasis on work-life balance.

• Generous PTO policy.

• 401K plan with a 3% Employer Safe Harbor contribution.

• Firm-paid life insurance and long-term disability coverage.

• Access to an Employee Assistance Program.

• Year-end bonuses and referral fee programs.