Recruitment Support Virtual Assistant – Australian Recruitment

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver thorough administrative assistance to the recruitment team

• Identify candidates through recruitment databases, LinkedIn, and online job platforms

• Develop and oversee talent pools for current and upcoming job openings

• Evaluate applications and align them with role specifications

• Distribute and monitor screening questionnaires

• Organize phone and video interviews

• Prepare summaries and profiles of candidates for recruiters and client presentations

• Format resumes to adhere to company-branded templates

• Keep track of interview feedback, offer statuses, and start dates

• Maintain precise records of candidates and vacancies

• Update candidate employment histories, availability, and contact information

• Tag, categorize, and refine database records

• Reconnect with existing talent within the database

• Oversee recruitment pipelines and vacancy progress

• Create and disseminate compelling job advertisements

• Refresh and update active job ads

• Monitor application processes and compile weekly advertising reports

• Maintain a clear register of active job advertisements

• Supervise inboxes and address candidate inquiries

• Schedule and confirm interviews and meetings

• Keep recruiter calendars and task lists organized

• Coordinate reference checks and manage candidate documentation

• Track any outstanding compliance requirements

• Ensure the secure storage of sensitive information

• Create and schedule content for social media and simple Canva graphics

• Assist with newsletters, email campaigns, and updating job listings on the website

• Conduct research on new clients and refresh CRM records

⛳️ Requirements

• Previous experience in Recruitment Administration, Talent Sourcing, Executive Assistance, or Virtual Assistance

• Familiarity with Applicant Tracking Systems (ATS) or Recruitment CRMs

• Confident in sourcing candidates through LinkedIn and job boards

• Exceptional written and verbal communication skills in English

• Outstanding organizational and time-management abilities

• High level of accuracy and attention to detail

• Capability to uphold confidentiality

• Proficient in Microsoft Office and Google Workspace

• Experience in Australian recruitment (Highly Regarded)

• Knowledge of the Australian real estate industry (Highly Regarded)

• Experience in passive candidate sourcing (Highly Regarded)

• Background in resume formatting (Highly Regarded)

• Skills in Canva and social media scheduling (Highly Regarded)

• Experience in recruitment reporting and psychometric testing (Highly Regarded)

🏝️ Benefits

• Permanent work-from-home setup

• Full-time hours aligned with Australian business operations

• Supportive and collaborative team atmosphere

• Continuous training and development opportunities

• Long-term career advancement potential

• Direct exposure to Australia's recruitment and real estate sectors