Recruiting Coordinator – UK

📋 Description

• Take charge of the complete interview scheduling process for two EMEA recruiters, coordinating seamlessly across UK, European, and APAC time zones without missing a detail.

• Oversee candidate communications, ensuring that every interaction is timely, professional, and provides a premium candidate experience.

• Keep candidate records updated in the ATS, guaranteeing that pipeline data is accurate and ready for audits at all times.

• Prepare and distribute interview materials, agendas, and panel briefs prior to each interview loop.

• Proactively identify and address scheduling conflicts, bottlenecks, or gaps in the process — take initiative without waiting for direction.

• Assist the team with various administrative tasks including job postings, reporting, and logistical support.

• Independently coordinate with stakeholders — hiring managers, panelists, and candidates — without requiring oversight on standard workflows.

⛳️ Requirements

• 1–2+ years of experience in recruiting coordination, executive coordination, or high-volume administrative roles.

• Outstanding organizational skills with a demonstrated ability to manage multiple competing priorities without oversight.

• Excellent communicator in written and video formats — clear, concise, and professional in every interaction.

• High sense of urgency: you recognize that delays in scheduling can negatively affect the candidate experience and impact the business.

• Comfortable working independently in a remote, fast-paced setting — you don't need a manager to guide your next steps.

• Confidently manage logistics across multiple time zones with ease.

• Familiarity with Greenhouse (ATS) or Gem is a significant advantage — but if you haven't used them, you will adapt quickly.

• Located in the UK with the capacity to work UK business hours.

🏝️ Benefits

• Flexible & Remote-First Culture: Enjoy remote work with opportunities for team meetups, bi-annual destination summits, and a monthly allowance for coworking spaces, phone, and internet expenses.

• Our Approach to Equity: Receive stock options upon hiring and promotions. Additionally, you can engage in secondary offerings and have an extended 10 years to exercise your options (yes, that's 10 years!).

• 100% Covered Health Insurance: We pay for 100% of your health, vision, and dental insurance premiums for you and your dependents, ensuring nothing is deducted from your paycheck.

• ∞ Flexible Time Off: Take the time you need — to perform at your best, it’s essential to recharge and reset.

• 18 Weeks Paid Parental Leave: We provide 18 weeks for birthing parents and 12 weeks for non-birthing parents, with flexibility to use it all at once or spread throughout your child's first year.