Real Estate Transaction Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee CRM records by updating contacts, tagging and segmenting leads, and tracking pipeline status.

• Monitor tasks and reminders, and manage follow-ups for agents and investor clients.

• Provide assistance with transaction coordination and administrative support.

• Generate basic reports and oversee communication channels.

• Facilitate listing and administrative workflows, organize documents, and manage email follow-ups.

• Schedule appointments and communicate internal team updates via Slack.

• Ensure that client requests are fulfilled accurately and punctually.

⛳️ Requirements

• A minimum of 2 years of experience as a virtual assistant or in transaction coordination within the US real estate sector. Applications lacking US real estate experience will not be reviewed.

• Proficient ownership of a real estate CRM, including lead tagging, pipeline management, task creation for follow-ups, status updates, and reporting. Familiarity with Follow Up Boss, GoHighLevel, Lofty/Chime, KVCore, HubSpot, or similar platforms is essential.

• Exceptional written and verbal English skills as direct communication with agents and clients is required.

• Strong attention to detail and accuracy in data entry.

• Capability to adhere to standard operating procedures and work autonomously without constant supervision.

• Proficient in Google Workspace, spreadsheets, Slack/Teams, email, and calendar tools.

• Reliable internet connection, stable equipment, and a quiet dedicated workspace are necessary.

• Availability to work during US business hours — 8:00 PM to 5:00 AM PHT, Monday to Friday.

• Preferred qualifications include:

• Experience in transaction coordination, listing coordination, or brokerage administration.

• Familiarity with MLS systems and real estate listing procedures.

• Background in supporting real estate investors, transaction coordination companies, or acquisitions/dispositions.

• Experience with Airtable.

• Knowledge of OpenPhone or similar VoIP platforms.

• Basic familiarity with Canva for social media or administrative tasks.

• Comfort in utilizing AI tools to enhance administrative efficiency.

• Background in mortgage, title, or property management support.

🏝️ Benefits

• Company-provided complete setup for desktop/laptop with a backup internet connection.

• Health Maintenance Organization (HMO) coverage starting on the first day of employment.

• 15 vacation days and 5 sick days.

• Annual performance evaluations.

• Unlimited employee referral incentives.

• Employee loan facilities.

• Access to social clubs and interest workshops.

• Company events where you can win amazing prizes and receive recognition for outstanding performance.

• Statutory benefits including maternity, paternity, and solo parent leaves, Magna Carta for Women, retirement benefits, overtime, and premium pays.