Real Estate Administrator, On Demand Team

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Act as the primary liaison for property management companies and property owners during the move-in process;

• Oversee all leasing requirements related to properties, such as rental applications, lease signing, proof of insurance, move-in funds, and other necessary documentation.

• Establish and nurture professional relationships with landlords via email and phone communications;

• Proactively engage with property management/owners to confirm that leasing requirements are fulfilled within the specified timeline;

• Ensure all leasing prerequisites are completed accurately and within set deadlines to facilitate successful guest move-ins;

• Collaborate closely with cross-functional teams, including Operations, Finance, Sales, and other internal stakeholders to aid in successful guest arrivals;

• Carry out lease administration tasks, including updates related to contracts.

• Keep precise unit/building/process information in internal systems, ensuring high data integrity;

• Review and verify operational data for accuracy to support downstream business functions;

• Assist markets with insurance (COI) requests, renewals, and related documentation to guarantee continuous coverage;

• Track assigned cases, prioritize competing deadlines, and proactively address operational challenges;

• Adhere to internal policies and property-specific leasing procedures while identifying and escalating potential risks when necessary;

• Discover opportunities to enhance operational processes and contribute to continuous improvement initiatives.

⛳️ Requirements

• A degree from a prestigious university

• 1-2 years of experience in a related role - residential Real Estate or Client Experience - is considered an advantage

• Proficiency in English

• Skilled in Microsoft Word, Excel (formulas, data entry, charts, pivot tables), and PowerPoint

• Self-motivated with a hands-on approach

• Strong quantitative, analytical, and problem-solving abilities

• Ability to adapt in a fast-paced environment

• Outstanding organizational and time management skills with the capability to handle multiple tasks and competing priorities

• Exceptional attention to detail and accuracy

• Capacity to work collaboratively across various teams

• Excellent verbal and written communication skills

• Resilient, proactive, and solution-oriented mindset

🏝️ Benefits

• Competitive salary & annual performance bonus

• Group Health Insurance program

• Enhanced parental leave

• Dynamic working environment with talented individuals

• Complimentary accommodation in Blueground locations. Imagine summer in Greece and winter in LA!