Contracts Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage customer contracts, purchase orders, change orders, and associated agreements throughout the entire contract lifecycle.

• Establish, review, maintain, modify, amend, and finalize contracts.

• Examine purchase orders, contracts, flowdowns, and terms and conditions for accuracy, completeness, compliance, and alignment with approved business practices.

• Assess contractual requirements, obligations, deliverables, milestones, funding, performance timelines, schedules, reporting obligations, and customer flowdowns.

• Identify risks, exceptions, and necessary internal actions, escalating issues as needed.

• Prepare and preserve contract modifications, amendments, change requests, approvals, correspondence, and contract documentation.

• Ensure the accuracy of ERP orders and maintain comprehensive and precise contract files.

• Monitor deliverables, funding, performance timelines, delivery schedules, invoicing obligations, and outstanding action items.

• Collaborate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders.

• Assist in proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closure.

• Utilize Salesforce CRM to facilitate proposal, quote, and contract review processes.

• Act as the primary point of contact for routine customer contract inquiries and correspondence.

• Ensure compliance with customer requirements, company policies, laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality standards, and government registration systems.

• Manage NDAs, Teaming Agreements, and other business contracts.

• Create reports and maintain contract metrics for management's insight into status, performance, and compliance.

• Enhance contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures.

• Support Vitesse Systems’ goals for quality, safety, continuous improvement, transparency, and collaboration.

• Execute additional duties as assigned.

⛳️ Requirements

• Bachelor’s degree in Business, Finance, Legal Studies, Contract Management, or a related field; equivalent experience may be accepted.

• 2–5 years of experience in contract administration, procurement, subcontracts, legal operations, or related business roles.

• Experience in reviewing and administering commercial and/or government contracts.

• Familiarity with DoD contracting environments and aerospace/defense customers is preferred.

• Experience with ERP systems; Global Shop Solutions experience is highly desired.

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

• Experience with PIEE, OASIS, SAM.gov, or similar government systems is preferred.

• Familiarity with FAR, DFARS, and Uniform Contract Format is preferred.

• Strong organizational, detail-oriented, and analytical skills.

• Excellent verbal and written communication abilities.

• Willingness to work across multiple locations in a high-growth organization.

• Familiarity with working in a manufacturing environment.

• Ability to operate with minimal supervision and adapt to changing demands.

• Willingness to work flexible hours and overtime, including evenings and weekends, with or without prior notice.

• High school diploma or GED; or 2 years of related experience; or an equivalent combination of education and experience.

• Ability to comprehend basic safety and manufacturing instructions.

• Ability to perform basic arithmetic operations using specified decimal and numerical ranges.

• Authorization to work in the United States.

• Eligibility for required U.S. Government export-control authorizations.

• Capability to perform designated physical activities and lift/move up to 50 pounds.

• Proficiency in using ERP and payroll time-tracking software.

🏝️ Benefits

• Remote work location.

• Minimal travel required.

• Salaried, full-time, exempt position.

• Reasonable accommodations for individuals with disabilities.

• Overtime opportunities, including evenings and weekends.

• Personal protective equipment may be provided as necessary.

• Equal Employment Opportunity / Affirmative Action Veterans / Disabled Employer.