Real Estate Accounting Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Conduct daily reconciliations of trust accounts.

• Manage the processing of rental receipts, owner disbursements, creditor payments, and sales deposit transactions.

• Oversee bond payments, refunds, and adjustments to trust accounts.

• Review and reconcile trust ledgers, investigating and resolving any discrepancies.

• Generate month-end trust accounting reports.

• Assist in preparing for NSW trust account audits.

• Ensure compliance with NSW Fair Trading trust accounting standards.

• Process supplier invoices and payment requests efficiently.

• Prepare payment batches for management approval.

• Monitor accounts receivable, following up on overdue invoices.

• Maintain precise records for suppliers and creditors.

• Address account inquiries from landlords, tenants, and suppliers promptly.

• Perform reconciliations for bank and credit card accounts.

• Maintain accurate bookkeeping records utilizing Xero.

• Issue invoices and allocate incoming payments appropriately.

• Assist with payroll, superannuation, employee reimbursements, and the preparation of BAS and IAS.

• Support month-end financial reporting and reconciliations.

• Organize and maintain digital financial records along with supporting documentation.

• Prepare both weekly and monthly financial reports.

• Monitor arrears, cash flow, creditor payments, and outstanding invoices diligently.

• Ensure that all transactions are thoroughly documented and approved.

• Provide support for both internal and external audits.

• Identify discrepancies and financial risks, recommending process enhancements.

• Uphold strict confidentiality when handling all financial data.

⛳️ Requirements

• A minimum of 2 years of experience in Australian accounting or bookkeeping.

• Prior experience in an Australian real estate agency.

• Proven expertise in Australian real estate trust accounting.

• Strong knowledge of NSW trust accounting and Fair Trading compliance.

• Proficient in using Xero.

• Experience with accounts payable, accounts receivable, bank reconciliations, and financial reporting.

• Advanced skills in Microsoft Excel or Google Sheets.

• Exceptional attention to detail and strong organizational capabilities.

• Excellent written and verbal communication skills in English.

• Demonstrated ability to work independently and consistently meet deadlines.

🏝️ Benefits

• Permanent work-from-home arrangement available.

• Options for full-time or part-time positions.

• Operate during Australian business hours.

• Long-term employment prospects.

• A supportive and collaborative team environment.

• Opportunities for career advancement.

• A chance to work with a well-established Australian real estate agency.