Proposal Specialist

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Oversee the implementation, administration, and enhancement of the proposal process under the guidance of the Director of Proposals.

• Facilitate the preparation and submission of proposals by managing timelines, monitoring deliverables, and ensuring adherence to solicitation requirements.

• Format and prepare Word documents with advanced formatting techniques while following detailed procedures.

• Assist in creating and maintaining proposal schedules, outlines, compliance matrices, communications, and plans.

• Organize and maintain the structure of proposal SharePoint sites for each project.

• Engage in the continuous enhancement of Growth Team processes, including tracking systems, recordkeeping, search systems, and content resources.

• Coordinate and take part in meetings and status calls.

• Support team members, including internal staff, corporate partners, consultants, and vendors, in preparing proposal inputs.

• Maintain content resources such as resumes and libraries of past performance.

• Conduct quality checks to ensure alignment with solicitation instructions, content plans, review feedback, and corporate standards.

• Identify and rectify all errors before submission.

• Assist in integrating win strategies, themes, and differentiators into proposals as directed by the Proposal Manager and Capture Manager.

• Prepare materials for and aid in color reviews, ensuring that feedback is documented and effectively incorporated.

• Participate in reviews, quality assurance, and provide constructive feedback.

• Support the production, reproduction, and final preparation of submissions.

• Implement robust configuration management procedures to ensure high-quality submissions.

• Assist in coordinating the development of presentations, meetings, discussions, and proposal revisions.

• Help document lessons learned and contribute to initiatives aimed at improving future proposal development processes.

⛳️ Requirements

• Advanced proficiency in Microsoft Word, including the ability to troubleshoot issues in a collaborative editing environment and advanced use of styles, multi-numbering, TOCs, and other useful features.

• Bachelor’s Degree in business, communications, or a related field, or equivalent professional experience.

• A minimum of 2 years of experience in supporting the development of compliant and competitive proposals for Federal Government contracts.

• Familiarity with the Federal Procurement process and the Federal Acquisition Regulation (FAR).

• Proficient in the MS Office Suite (Outlook, Excel, PowerPoint), Adobe Acrobat, and collaboration platforms such as MS Teams and SharePoint.

• Strong organizational and multitasking abilities, capable of managing multiple projects and meeting deadlines.

• Excellent written and verbal communication skills.

• High attention to detail and a strong commitment to accuracy.

• Eagerness to learn advanced AI techniques.

• Willingness to explore DIFZ’s advanced scientific lines of business.

🏝️ Benefits

• Dynamic and collaborative work environment.

• Opportunities to contribute to the success of the company’s growth initiatives.