Proposal Coordinator

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the collection, organization, and submission of high-quality proposals, tenders, and RFQ responses for the Americas business unit.

• Manage the complete bid lifecycle from the initial inquiry to submission, ensuring that all deadlines are consistently met.

• Collaborate with technical, operational, and commercial teams to gather necessary content, pricing information, and supporting documentation.

• Maintain and regularly update a repository of standard proposal content, case studies, and CVs to reflect current capabilities.

• Conduct thorough reviews of tender documents to identify key requirements, risks, and commercial considerations.

• Actively track and manage bid calendars, ensuring alignment among all internal stakeholders regarding submission timelines.

• Coordinate and respond to customer clarification requests promptly and professionally.

• Work closely with the CCO to prepare and manage commercial clarification logs, ensuring accurate documentation throughout the bid process.

• Support commercial negotiations by creating summaries, comparison matrices, and relevant documentation.

• Assist in reviewing contractual terms and highlight commercial risks for the CCO's attention and action.

• Maintain and update Salesforce CRM with precise pipeline data, opportunity statuses, bid outcomes, and customer interactions.

• Generate regular pipeline and activity reports from Salesforce.

• Advocate for data quality within Salesforce, ensuring that all tendering activities are accurately recorded and reported.

⛳️ Requirements

• 3-5 years of experience in a tendering, proposals, or commercial coordination role, preferably within energy services, engineering, or industrial services.

• Proven experience managing multiple concurrent bids with competing deadlines.

• Proficient in Salesforce or a comparable CRM platform, with experience in pipeline management and reporting.

• Strong written communication skills, capable of producing clear, compelling, and professionally formatted proposal documents.

• Excellent organizational skills, attention to detail, and ability to work effectively under pressure in a fast-paced environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience in the utility industry or the broader renewables sector is highly desirable.

• Familiarity with energy services terminology, including O&M, EPC, and asset management contracts.

• Exposure to commercial contract review and understanding of key contractual risk areas.

🏝️ Benefits

• Remote position with limited travel required for team meetings in either Houston or Fort Worth, occurring quarterly or as needed.