Proposal Coordinator

This is a fully remote position, open to applicants in California.

📋 Description

• Develop and oversee proposal timelines, milestones, and deadlines to guarantee timely delivery.

• Collaborate with engineering teams to collect resumes, project experiences, and technical information.

• Monitor all pursuits and proposal activities within the Business Development master tracker.

• Ensure adherence to RFP/RFQ specifications, including formatting and submission protocols.

• Prepare, format, and compile proposal documents, such as cover letters, resumes, and project sheets.

• Manage the final submission process, including online platforms and document packaging.

• Maintain proposal templates, standardized content, and document guidelines.

• Assist in Go/No-Go processes by organizing materials and coordinating internal evaluations.

• Facilitate proposal kickoff meetings to ensure team alignment.

• Follow up with internal stakeholders to guarantee the timely completion of assigned tasks.

• Identify opportunities for process enhancements to boost proposal efficiency and consistency.

⛳️ Requirements

• Bachelor’s degree in business, communications, or a related field (or equivalent experience).

• Over 3 years of experience in proposal coordination, project coordination, or a similar position.

• Excellent organizational and time management abilities.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Capability to handle multiple deadlines and priorities concurrently.

• Strong written and verbal communication skills.

• High level of attention to detail and accuracy.

🏝️ Benefits

• Health, dental, vision, and life insurance.

• 401(k) with employer matching.

• Paid time off.