Property Team Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and revise lease trackers, deal trackers, and key date trackers

• Assist with weekly and monthly reporting updates

• Generate reports, dashboards, and executive reporting packages

• Maintain reporting templates and ensure uniformity across documentation

• Monitor reporting timelines and ensure on-time completion

• Keep precise property and lease data across internal systems

• Update ownership changes, lease renewals, amendments, and closures

• Reconcile property information across various systems to guarantee data integrity

• Detect inconsistencies and proactively address or escalate issues

• Ensure that all property records remain accurate and current

• Facilitate information exchange between Property, Legal, Finance, and Store Development teams

• Track action items arising from meetings and reports

• Follow up with internal stakeholders to confirm completion of outstanding actions

• Maintain organized workflows and ensure key milestones are met

• Support efficient day-to-day operations within the property function

• Provide diary management and meeting coordination for senior property leadership

• Assist with inbox management and scheduling tasks

• Prepare presentations, meeting materials, and supplementary documentation

• Coordinate meetings and maintain executive documentation

• Offer general administrative support to senior leadership

• Enhance and refine reporting templates and operational trackers

• Contribute to continuous improvement initiatives

• Aid in the implementation of new processes and operational frameworks

• Identify opportunities to enhance reporting accuracy and workflow efficiency

⛳️ Requirements

• Demonstrated experience in Property Administration, Property Coordination, Executive Assistance, or a comparable operations coordination role

• Advanced skills in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and data reconciliation

• Outstanding organizational and time management abilities with a keen attention to detail

• Strong analytical and reporting skills with experience in preparing executive packs

• Excellent written and verbal communication skills in English

• Confident stakeholder management skills with the capability to proactively follow up on pending actions

• Experience in supporting senior executives with diary and email management

• Ability to handle multiple priorities at once and work independently in a collaborative setting

• High level of integrity, accountability, and professionalism

• Willingness to work full-time in alignment with Australian business hours

• Nice-to-Have Skills

• Previous experience in the property or leasing industry

• Familiarity with specialized Property Management Systems such as Lease Eagle

• Experience using AI tools like ChatGPT or Microsoft Copilot for administrative support and document preparation

🏝️ Benefits

• Permanent work-from-home arrangement

• Dayshift (Australian Eastern Standard Time business hours)

• Full-time position

• Health Maintenance Organization (HMO)

• Annual leave

• Christmas Bonus equivalent to 1 month's salary (pro-rated)