Project Manager – On-Site Data Collection, User Studies

This is a fully remote position, open to applicants in California, +2 more states.

📋 Description

• Oversee the complete delivery process of on-site data collection projects that support user studies (such as usability tests, field research, intercepts, and diary studies with in-person components).

• Develop and maintain comprehensive project plans and timelines (including workback plans, run-of-show agendas, staffing schedules, milestones, and dependencies) to guarantee timely execution.

• Take ownership of budget management: forecasting, tracking expenditures against the plan, managing vendors and contractors, controlling project scope, and documenting change requests.

• Create and present client-facing materials: kickoffs, weekly status updates, risk/issue reviews, and final project summaries; simplify complex information into understandable narratives.

• Organize on-site logistics: ensure site readiness, manage staffing, arrange equipment/materials, oversee shipping, handle access/security requirements, manage participant flow, and prepare contingency plans.

• Lead and assist project team members (including internal staff, contractors, and vendors): set clear expectations, delegate tasks, monitor deliverables, eliminate obstacles, provide feedback, and ensure accountability.

• Guarantee data quality and adherence to study requirements (including consent, privacy/PII handling, and documentation standards).

• Keep thorough project documentation and reporting (such as status reports, action logs, risk registers, budget trackers, and timeline updates).

• Proactively identify risks and implement mitigation strategies (such as no-shows, site constraints, equipment failures, and vendor delays), while escalating issues with clear options and recommendations.

⛳️ Requirements

• At least 3 years of project management experience in on-site data collection, research operations, and/or execution of user studies.

• Proven skills in: time management, budget oversight, client-facing presentations, attention to detail, and team member supervision.

• Experience in coordinating vendors, contractors, and field teams.

• Excellent written and verbal communication skills along with effective stakeholder management abilities.

• Ability to operate independently in a remote work setting.

• A minimum of a Bachelor’s degree in a related field such as Business Management, Economics, Computer Science, or equivalent relevant experience.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Opportunities for professional development and career advancement.

• Flexible working hours and remote work options.

• Comprehensive health and wellness benefits.

• A collaborative and inclusive work environment.