Project Manager – On-Site Data Collection, User Studies

This is a fully remote position, open to applicants in California, +2 more states.

📋 Description

• Oversee the comprehensive delivery of on-site data collection projects that support user studies (e.g., usability testing, in-context or field research, intercepts, and diary studies with in-person elements).

• Develop and maintain detailed project plans and timelines (including workback plans, run-of-show agendas, staffing schedules, milestones, and dependencies) to guarantee timely execution.

• Manage budget responsibilities: forecasting, monitoring expenditures against the plan, liaising with vendors and contractors, controlling project scope, and documenting change requests.

• Create and present client-focused presentations: project kickoffs, weekly status updates, risk and issue assessments, and final project summaries; articulate complex information into straightforward narratives.

• Organize on-site logistics: ensuring site readiness, managing staffing, coordinating equipment and materials, overseeing shipping, securing access/security requirements, managing participant flow, and preparing contingency plans.

• Lead and support project team members (including internal staff, contractors, and vendors): establish expectations, delegate tasks, track deliverables, eliminate obstacles, provide constructive feedback, and uphold accountability.

• Ensure data integrity and adherence to study requirements (such as consent, privacy/PII handling, and documentation standards).

• Maintain thorough project documentation and reporting (including status reports, action logs, risk registers, budget trackers, and timeline updates).

• Proactively identify risks and facilitate mitigation strategies (such as no-shows, site limitations, equipment malfunctions, and vendor delays), providing clear options and recommendations when escalating issues.

⛳️ Requirements

• A minimum of 3 years of project management experience in on-site data collection, research operations, or user study execution.

• Proven abilities in: time management, budget oversight, client-oriented presentations, attention to detail, and management of team members.

• Experience in coordinating vendors, contractors, and field teams effectively.

• Excellent written and verbal communication skills, along with strong stakeholder management capabilities.

• Ability to work independently in a remote setting.

• Bachelor's degree (at minimum) in a relevant field such as Business Management, Economics, Computer Science, or a comparable area of study/experience.

🏝️ Benefits

• Opportunity to work with a dynamic team in a fast-paced environment.

• Professional development and growth opportunities.

• Competitive salary and benefits package.