Project Manager – Corporate Event & Experiences Planner

This is a fully remote position, open to applicants in California.

📋 Description

• Assist clients with both internal and external events and conferences.

• Oversee the complete event lifecycle from the initial briefing to post-event reconciliation.

• Plan and implement various virtual, in-person, and hybrid events.

• Create and manage budgets, expenses, invoices, reconciliations, and final financial reports.

• Source, negotiate, and oversee contracts with venues and suppliers.

• Coordinate all aspects of events including registration, catering, transportation, accommodations, entertainment, gifts, audiovisual requirements, webcasts, staging, and speakers.

• Collaborate with teams from Marketing, Production, Event Technology, Data, Legal, and Compliance.

• Organize and manage virtual events, including platform selection, timelines, invitations, and communication with attendees.

• Co-plan larger programs in partnership with colleagues and clients.

• Ensure adherence to client operating standards, policies, compliance, and risk guidelines.

• Travel for site inspections and manage live events on-site.

• Conduct post-event evaluations, budget reconciliations, observations, and debriefs with clients.

• Share knowledge on best practices, suppliers, services, and venues.

⛳️ Requirements

• 5–7+ years of experience in event management, ideally within a corporate or financial setting.

• Proven experience in managing events, conferences, meetings, and production, including C-level executive events, cocktail receptions, dinners, meetings, and multi-day events.

• Experience in working with and managing senior-level clients.

• Proficient in Microsoft Office applications such as PowerPoint and Excel.

• Ability to work independently, plan projects, and think creatively.

• Strong project management abilities; capable of overseeing multiple projects at once and meeting tight deadlines under pressure.

• Skills in leadership, influencing, negotiation, and decision-making.

• Adaptable and resourceful; capable of following guidance while also working autonomously.

• Customer-focused with the ability to adjust to client needs and work styles.

• Excellent client management capabilities.

• Strong verbal and written communication skills.

• Ambitious, proactive, and well-organized.

• Willingness to travel to various locations for site visits and on-site event management.

• Familiarity with venues and suppliers in major US cities.

• Preferred experience with virtual events; proficiency in Webex and Zoom is a plus.

• Experience with large and complex databases is preferred; familiarity with Cvent is an advantage.

🏝️ Benefits

• Medical, Dental & Vision coverage, including an option for a high deductible health plan (HDHP) with a health savings account (HSA).

• 401(k) plan.

• Five options for Flexible Spending Accounts.

• Generous Paid Time Off policy.

• Employee Assistance Program (EAP).

• Coverage for Life, Disability, and Pets.

• Wellness Stipend.

• Mobile Phone Allowance.

• Free access to services like Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and more.

• Aura Identity Theft Protection.

• Discretionary Bonus Structure.

• Opportunities for global project work across various locations.