Project Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the entire project lifecycle, from site selection and due diligence to design, permitting, construction, and final turnover.

• Direct the vendor and general contractor bidding processes, including preparation of RFPs, bid evaluation, and team formation recommendations.

• Manage and coordinate daily project execution, ensuring adherence to timelines, budgets, and deliverables.

• Serve as the main point of contact between the company and its clients, fostering trust and maintaining robust relationships.

• Communicate effectively in English with stakeholders, both within the organization and externally.

• Create and manage detailed project schedules, tracking progress and making adjustments to keep projects aligned with objectives.

• Lead budgeting and cost management efforts, encompassing forecasting, tracking, and variance analysis.

• Review and negotiate contracts, proposals, and change orders, ensuring they align with project scope and client objectives.

• Manage vendor relationships for client-selected vendors (e.g., signage, IT/AV, furniture, millwork), ensuring smooth integration with general contractors and design teams.

• Proactively identify and address project risks, escalating critical issues along with recommended solutions.

• Handle project documentation, including RFIs, submittals, meeting minutes, and reports.

• Deliver comprehensive project status reports, synthesizing schedule, budget, scope, risk, technical, and financial information into clear updates for leadership and clients.

• Collaborate with internal teams and external partners to align resources and priorities effectively.

• Ensure that all work is executed with the utmost professionalism and ethical standards, promoting transparency and accountability throughout the project lifecycle.

⛳️ Requirements

• Demonstrated experience as a Project Manager in commercial real estate development, overseeing projects from site selection to turnover.

• Degree in Construction Management, Architecture, or Civil/MEP Engineering; or equivalent experience managing construction projects.

• Exceptional communication skills in English (both written and verbal, C1+ level preferred).

• Highly organized, detail-oriented, and methodical in managing intricate workflows.

• Practical experience with monday.com (including project tracking, dashboards, and automations).

• Strong organizational and time management abilities, capable of juggling multiple projects simultaneously.

• Proven expertise in scheduling, budgeting, and cost management, covering forecasting, tracking, and variance reporting.

• Experience in contract review, negotiation, vendor management, and general contractor bidding/RFP processes, with a solid grasp of risk allocation.

• Proven adeptness in project status reporting, with the capability to synthesize schedule, budget, scope, risk, technical, and financial data into clear, actionable updates for leadership and clients.

• Competence in risk management, with the ability to proactively identify, assess, and mitigate project risks.

• Commitment to the highest professional and ethical standards, ensuring transparency, accountability, and trust in all client and vendor interactions.

• Ability to work independently while closely collaborating with leadership and US-based clients.

• (Nice to have) Experience working with creative, technology, or consulting firms, reflecting Shma Collective’s design-driven, tech-enabled, and client-focused project management approach.

🏝️ Benefits

• Competitive compensation paid in USD.

• Structured onboarding and mentorship with the CEO, providing direct insight into project management and client relationship handling.

• Hands-on experience overseeing multiple commercial real estate projects throughout the entire lifecycle — from site selection and design to construction and turnover.

• A dynamic work environment where balancing competing priorities is both a challenge and an opportunity for growth.

• Clear career advancement opportunities, with the potential to assume more senior responsibilities as you demonstrate your capabilities.

• Flexible, remote-first work environment designed to promote work-life balance.

• Opportunity for innovation — contribute ideas, suggest improvements, and help shape the scaling process.

• A collaborative culture centered around client values: Listen, Align, Guide, Adapt, Deliver.