Project Manager

This is a fully remote position, open to applicants in California.

📋 Description

• The Project Manager is tasked with assisting clients in both internal and external events and conferences, ensuring outstanding service through adept project management and innovative solutions.

• This position entails managing all facets of event operations, from the initial briefing to the post-event reconciliation process.

• Major responsibilities encompass overseeing project plans, materials, registration, transportation, hotel bookings, entertainment, food and beverage arrangements, audio/visual requirements, webcasts, staging, speaker coordination, and event execution.

• The role requires travel for onsite events, both domestically and internationally as necessary.

⛳️ Requirements

• 5–7+ years of experience in event management, ideally within a corporate or financial setting.

• Background in managing events, conferences, meetings, and production, including but not limited to C-level executive events, cocktail receptions, dinners, meetings, and multi-day events.

• Proven experience collaborating with and managing senior clients.

• Proficient in Microsoft Office Suite, particularly PowerPoint and Excel.

• A motivated self-starter with the capability to work autonomously and project plan; innovative thinking is essential.

• Strong project management skills with the ability to handle multiple projects simultaneously; demonstrated ability to perform well under pressure to meet deadlines.

• Preferred experience in virtual events, with familiarity in Webex and Zoom being advantageous.

• Skills in leadership, influencing, negotiation, and decision-making.

• An adaptable and resourceful individual who can follow direction while working independently; proactive in generating ideas and creative solutions.

• A customer-focused and approachable demeanor with the ability to adjust to client needs and styles, fostering strong relationships in support of their programs; flexible in adapting to changing demands and diverse client work styles.

• Exceptional client management abilities.

• Strong verbal and written communication skills.

• Ambitious, proactive, and highly organized.

• Willingness to travel to various locations for site visits and on-site event management.

• Experience with large and complex databases is preferred, particularly with Cvent.

• Familiarity with venues and suppliers in major US cities.

🏝️ Benefits

• Medical, Dental & Vision, including the option for a high deductible health plan (HDHP) with a health savings account (HSA).

• 401 (k) plan.

• Five Flexible Spending Account options.

• Generous Paid Time Off allowance.

• Employee Assistance Program (EAP).

• Coverage options for Life, Disability & Pets.

• Wellness stipend.

• Mobile phone allowance.

• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and more.

• Aura Identity Theft Protection.

• Discretionary bonus structure.

• Global opportunities: With a presence in seven countries, including headquarters in London, New York, and Singapore, you may have the chance to engage in exciting projects across different locations.