Project Coordinator – Strategic Projects

This is a fully remote position, open to applicants in Arizona, +3 more states.

📋 Description

• Assist the Project Management Office and Project Management teams with the administration of construction projects.

• Provide support to project managers throughout the entire project lifecycle, from planning to construction and final closeout.

• Ensure project documentation and files are maintained in accordance with JLL and client standards.

• Execute tasks related to procurement, financial management, document control, and project tracking systems.

• Manage the processing of purchase orders, change orders, and budget approvals.

• Collaborate with vendors and assist in vendor management activities.

• Assess vendor invoices for billing accuracy, completion of work, and necessary approvals.

• Track project databases and reporting systems to ensure data integrity and monitor KPIs.

• Utilize PDS technology platforms to support account metrics and evaluate schedule and financial performance.

• Cultivate expertise in the Ingenious platform, offering guidance, troubleshooting, and training.

• Organize and archive project closeout documentation, including As Builts, asbestos reports, permits, and warranties.

• Work with PMO colleagues on best practices, process enhancements, and client service standards.

⛳️ Requirements

• At least 2 years of relevant experience in construction management or real estate management within a project administration, coordination, or accounting support role.

• Proficient in Microsoft Office Suite, especially Teams, Excel, SharePoint, and PowerPoint.

• Capability to work efficiently in a matrixed corporate environment while managing multiple projects concurrently.

• Exceptional attention to detail and commitment to data accuracy.

• Strong written and verbal communication abilities.

• Proficient in navigating various technology platforms and quickly learning new software applications.

• Bachelor’s Degree (BA/BS) is required.

• Experience in accounting or contracts within the construction or real estate sector.

• Familiarity with Ingenious and Corrigo, or a capacity to swiftly learn specialized project management software.

• Background in supporting projects in corporate real estate settings.

• Understanding of construction terminology, project phases, and standard project lifecycle workflows.

• Experience in proactive problem-solving and process enhancement.

• A professional interest in project management, construction management, or real estate services.

• Must be authorized to work in the United States without requiring visa sponsorship.

🏝️ Benefits

• 401(k) plan with company matching contributions.

• Comprehensive medical, dental, and vision care.

• Paid parental leave at 100% of salary.

• Paid time off and company holidays.

• Early access to earned wages through Daily Pay.

• Supportive culture and extensive benefits package prioritizing mental, physical, and emotional well-being.