Project Coordinator

This is a fully remote position, open to applicants in New York.

📋 Description

• Deliver administrative and operational assistance for designated data center commissioning projects.

• Handle administrative requests and maintain comprehensive project documentation.

• Aid in program coordination and ensure adherence to company policies and procedures.

• Monitor and reconcile project budgets, track costs and expenditures, and identify discrepancies and cost overruns.

• Assess project profitability and generate financial reports for leadership and clients.

• Oversee project progress in relation to statements of work and milestone schedules.

• Facilitate communication among technical teams and sub-consultants.

• Organize project documentation and assist in project closeout and lessons-learned processes.

• Create monthly project status reports and monitor key performance indicators.

• Assist in client and team meetings and workshops, including managing invitations, minutes, agendas, and materials.

• Track decisions and action items from meetings.

• Coordinate milestone and task assignments with technical Project Managers and Commissioning Managers.

• Communicate assignments and planned work schedules.

• Support change order proposals and workflows, and track pending and approved change orders.

• Enter sales leads into Salesforce and assist with proposal development and pricing.

• Oversee the proposal process.

• Promote standardized processes and deliverables while collaborating on cross-program issues.

⛳️ Requirements

• Bachelor’s degree in Business, Operations, Project Management, Engineering, or a related field, or equivalent professional experience.

• Minimum of 3 years in project coordination, operations, or business coordination roles.

• At least 3 years of experience coordinating project budgets, schedules, and financial tracking.

• A minimum of 2 years spent in a fast-paced, technical environment such as data centers or commissioning.

• Proficient in change order management and contract administration.

• Experience in client program management and stakeholder communication.

• Familiarity with proposal development and pricing strategies.

• Working knowledge of the commissioning process, including Pre-Design, Design, Commissioning, and Post-Turnover stages.

• Experience with AI tools such as Gemini Notebook, chat agents, and/or agent builders.

• Outstanding project coordination and organizational abilities.

• Strong financial insight and budget management skills.

• Proficient in project management tools like Smartsheet or Microsoft Project.

• Skilled in financial tools such as Excel and accounting software.

• Excellent PC and Microsoft Office skills, including proficiency in Word, Excel, and PowerPoint.

• Capability to manage multiple priorities simultaneously.

• Ability to work independently and demonstrate initiative.

• Strong analytical, problem-solving, and critical-thinking abilities.

• Attention to detail and accuracy, particularly in financial matters.

• Capacity to navigate various computer applications.

• Excellent typing skills.

• High degree of professionalism and integrity.

🏝️ Benefits

• Paid time off policies.

• Health insurance coverage.

• Dental insurance benefits.

• Vision insurance options.

• Life insurance provision.

• Savings account offerings.

• Tuition reimbursement opportunities.

• Paid volunteering initiatives.

• Employer-sponsored 401(k) retirement plan.

• 56 hours of sick leave.

• 11 observed holidays.

• 15 days of vacation leave.

• Eligibility for an annual performance bonus of up to 5%.