Project Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Deliver dedicated project management support for vital infrastructure and scientific deployment initiatives (for instance, server maintenance and cloud migration projects).

• Oversee project timelines, manage delivery logs, monitor action items, and identify scheduling risks.

• Organize the logistics for the comprehensive temporary and vendor hiring process.

• Assist managers in creating Job Descriptions using established templates, prepare documentation for headcount approval requests, and proactively engage with HR, Finance, and recruitment stakeholders to ensure candidate pipelines progress smoothly.

• Manage the logistics for candidate scheduling, collect interviewer availability, and assemble interview panels.

• Aid in coordinating new hire onboarding logistics, including hardware provisioning and access requests.

• Schedule high-level project meetings, create clear agendas, document service ownership transitions, and diligently follow up on post-meeting action items with international stakeholders.

• Assist the programme delivery teams in navigating internal approval processes, tracking necessary compliance updates, and facilitating communications with Legal regarding resource usage or terms modifications.

• Capture, categorize, and process user feedback, feature requests, and operational logs to enhance ongoing deployment improvements.

⛳️ Requirements

• Demonstrated experience in a Project Coordination, Recruitment Coordination, or Team Operations role within a dynamic corporate or technology setting.

• Hands-on experience managing intricate coordination tasks involving multiple components (for example, overseeing high-volume interview panels, tracking technical delivery milestones, or managing onboarding logistics).

• Outstanding and proven stakeholder management abilities, with a strong comfort level communicating with recruitment teams, HR, managers, and technical program leaders.

• Experience in creating, updating, and maintaining tracking sheets, project logs, or pipeline dashboards.

• Advanced proficiency in Google Workspace tools, particularly Docs, Slides, and Google Sheets for data organization and executive reporting.

• An exceptional attention to detail and a highly methodical approach to managing calendars, documentation, and task dependencies.

• Experience collaborating with technical software engineering, data science, or deployment infrastructure teams (preferred).

• Familiarity with project management tracking software or Applicant Tracking Systems (ATS) (preferred).

• Practical experience or a strong aptitude for utilizing AI platforms and LLMs (like Gemini) to streamline documentation drafting or summarize meetings (preferred).

🏝️ Benefits

• Competitive Salaries

• Department Incentives

• 33 Days Holiday

• Employee Assistance Programme