Finance and Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Prepare and oversee project and departmental budgets, forecasts, and financial reports, ensuring to monitor expenditures against budgets and highlight any variances or risks.

• Manage daily financial operations, which include accounts payable and receivable, vendor payments, purchase orders, invoice processing, and overseeing cash flow.

• Keep precise financial records across various systems (Xero, Nexudus, Hubdoc), involving reconciliations (bank, Stripe, GoCardless, Fat Zebra, Weel) and maintaining audit-ready documentation.

• Assist in payroll processing, compliance (STP, superannuation), month-end closure, and fixed asset management, collaborating with external accountants (Aintree Group).

• Facilitate project coordination activities such as scheduling, tracking work plans, preparing for meetings, and following up on action items.

• Support procurement, contract administration, vendor onboarding, and maintain project and supplier documentation (including fit-out details).

• Ensure the accuracy of project and financial data, managing databases and reporting logs, while guaranteeing data integrity and timely report submissions.

⛳️ Requirements

• A minimum of 3.5 years of experience as a Finance and Project Coordinator or in a similar role.

• Comprehensive understanding of financial processes, including budgeting, invoicing, and reconciliation.

• Exceptional organizational, multitasking, and time-management abilities.

• Strong communication skills and effective stakeholder coordination.

• High level of attention to detail and precision in financial and administrative tasks.

🏝️ Benefits

• Competitive salary.

• Opportunity to influence the HR function of a rapidly expanding BPO.

• Collaborate with a team of industry leaders who have successfully scaled BPOs in the past.

• Opportunities for career growth and professional development.