Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Support the planning, organization, and monitoring of project advancements.

• Work collaboratively with internal teams to achieve project deadlines and deliverables.

• Identify issues and escalate them to the relevant stakeholders when needed.

• Oversee scheduling, meetings, and communications for the Proposal Team.

• Create reports, presentations, and documentation to facilitate responses to Market Surveys, Requests for Information, Pre-Solicitation, Solicitations, Requests for Proposal, Requests for Quotes, and Invitations for Bid.

• Execute or assist in Proposal Management tasks, including reviewing and analyzing RFP materials and amendments, and preparing proposal management documents such as capabilities analysis, gap analyses, requirement analysis, compliance matrices, and schedules.

• Required experience in preparing SME data calls, technical writing/editing, and coordinating Color Team reviews.

• Coordinate data calls and gather information from subcontractors or provide responses to prime contractors as needed for relevant proposals.

• Maintain document libraries and create and organize documentation using a metadata structure for improved future retrieval and information management.

• Contribute to the creation of procedural and work instructions.

• Assist in the design and implementation of processes for capturing, storing, and disseminating knowledge using SharePoint best practices.

• Act as a proposal-facilitation liaison among various departments or teams.

• Encourage cross-functional collaboration to achieve proposal objectives.

• Ensure the timely distribution of important updates or changes.

⛳️ Requirements

• Bachelor’s Degree in English, Business Administration, Marketing, Communications, or a related field is required; equivalent combinations of education and experience will be considered.

• A minimum of 2 years of professional experience in business coordination, project facilitation, or a related role is required.

• Experience working with Government contractors that provide Information Technology (IT) services is highly desirable.

• Familiarity with navigating Government contract vehicle portals, procurement notices, industry forecasts, and other opportunity websites, such as Deltek GovWin and SAM.gov.

• High proficiency in Microsoft Word to perform intermediate functions (Styles, Tables, Page Formatting, Table of Contents generation).

• Competent in Microsoft Office Suite products, including MS Teams, SharePoint, and Project.

• Experience in developing or organizing documentation using a metadata structure is preferred.

• Exceptional writing and editing capabilities.

• Strong attention to detail, organizational, and time management skills.

• Excellent written and verbal communication and interpersonal skills.

• Ability to work independently and produce high-quality work under strict deadlines.

• A collaborative, team-oriented mindset is essential to support a cohesive work environment.

• Capability to thrive in a fast-paced setting with rapidly shifting priorities.

• High level of integrity in handling sensitive or proprietary information.

• Ability to think critically and possess a robust analytical skill set with a business analysis perspective.

🏝️ Benefits

• The company covers 100% of premiums for the employee’s medical, dental, and vision insurance and subsidizes premiums for spouses and dependents.

• The company offers short and long-term disability plans.

• 401(k) match up to 10% of the employee’s salary contributions to the 401(K) plan.

• Comprehensive training and development program available.

• 11 paid holidays and paid time off (PTO) accrual starts at 15 days annually.