Project Coordinator

This is a fully remote position, open to applicants in Pakistan.

📋 Description

• Assist Project Managers and Program Managers with the planning, coordination, tracking, and follow-through of projects from initiation to closeout.

• Manage project schedules, milestones, deliverables, action items, decision logs, risk registers, dependency trackers, and other project control documents.

• Organize project meetings, create agendas and materials, take notes and document decisions, distribute follow-up actions, and track their completion.

• Prepare regular project status updates, dashboards, and health reports.

• Monitor progress against scope, schedule, budget, resource plans, and client commitments; escalate any variances and risks as necessary.

• Facilitate the exchange of information and handoffs among internal teams, vendors, subcontractors, and client stakeholders.

• Assist with the financial administration of projects, including managing purchase orders, invoices, time and expense tracking, budgets, cost documentation, and forecasts.

• Keep audit-ready project records in Smartsheet, NetSuite, Microsoft 365, and other approved systems.

• Help with resource coordination, onboarding, site or field-readiness documentation, logistics tracking, and project communications.

• Identify missing information, schedule conflicts, unresolved decisions, and delivery risks; coordinate their resolution.

• Aid in project closeout and confirm deliverables, documentation, financial information, lessons learned, and handoff requirements.

• Contribute to the continuous improvement of PMO templates, reporting standards, workflows, and coordination practices.

• Identify and escalate security risks and participate in remediation efforts.

• Perform additional duties as assigned.

⛳️ Requirements

• Two to four years of experience in project coordination, project administration, operations support, or a related field; equivalent professional experience will be considered.

• Experience in supporting multiple projects, workstreams, customers, or stakeholders while managing competing priorities and deadlines.

• Familiarity with project management fundamentals, including schedules, milestones, deliverables, dependencies, risks, issues, and status reporting.

• Excellent organizational and time-management skills, with a strong attention to detail and consistent follow-through.

• Strong written and verbal communication abilities.

• Capability to collect, validate, organize, and summarize project information effectively.

• Proficiency in Microsoft Excel and Microsoft 365 tools.

• Experience with Smartsheet is highly preferred but not mandatory.

• Ability to identify gaps, investigate unresolved items, and escalate concerns.

• Capacity to work independently in a fully remote environment.

• Compliance with company policies and completion of ongoing security awareness training.

🏝️ Benefits

• Opportunity for professional growth within project management.

• Fully remote work environment.

• An inclusive workplace culture.

• Accessible and engaged executive team.

• Equal opportunity employment.

• Continuous security awareness training.