Project Coordinator

📋 Description

• Deliver comprehensive administrative and logistical support, ensuring seamless coordination among project teams and stakeholders.

• Organize and facilitate all team meetings, working sessions, and governance forums, ensuring proper attendance, agendas, and follow-up actions.

• Maintain and oversee action item logs, ensuring timely tracking, updates, and resolution of tasks and decisions.

• Assist in the creation and upkeep of project plans and schedules, including updates to milestones, dependencies, and delivery timelines.

• Utilize Confluence and Jira for managing project documentation, tracking work items, and supporting Agile delivery processes.

• Create and maintain documentation and collaborative content through Google Docs and Google Workspace tools.

• Aid in the onboarding process for new resources, especially those involved with CMS contracts, ensuring all access, documentation, and orientation materials are thoroughly prepared.

• Support the tracking of risks and issues, which includes logging, updating, and escalating program risks and blockers when necessary.

• Generate and disseminate status reports, summaries, and updates for internal teams and government stakeholders.

• Assist in the review and editing of technical documents, ensuring grammar accuracy, formatting consistency, and clarity improvements for program documentation.

• Collaborate with project managers, product owners, technical teams, and stakeholders to ensure alignment on deliverables and timelines.

• Keep organized records of project artifacts in line with federal documentation and compliance requirements.

⛳️ Requirements

• Bachelor’s degree in Business Administration, Project Management, Information Systems, Communications, or a related field (or equivalent experience).

• Over 4 years of experience in project coordination, project support, or program administration roles.

• Experience in federal government contracting environments, ideally supporting CMS or healthcare-related programs.

• Proven experience in supporting project plans, schedules, and delivery tracking within complex environments.

• Proficient in Jira and Confluence for Agile project tracking and documentation management.

• Strong experience with Google Workspace tools (Docs, Sheets, Drive, Calendar) for collaboration and documentation purposes.

• Familiarity with CMS contract onboarding processes, including resource setup, documentation access, and compliance requirements.

• Knowledge of Agile or SAFe methodologies.

• Experience in risk and issue tracking, including maintaining logs and assisting with mitigation follow-up.

• Experience in preparing and distributing status reports and executive summaries.

• Background in supporting technical reviews, editing, and ensuring documentation quality assurance.

• Excellent organization and multitasking capabilities.

• Superior written and verbal communication skills.

• High attention to detail and accuracy in documentation and tracking.

• Ability to thrive in fast-paced, deadline-oriented environments.

• Strong interpersonal skills and the ability to coordinate across various teams and stakeholders.

• US Citizenship or Permanent Residency is required.

• Must be a resident of the Continental US.

• Depending on the government agency, specific requirements may include a public trust background check or security clearance.

🏝️ Benefits

• Health care

• Dental

• Vision

• Life insurance

• 401(k)

• Paid time off including PTO, holidays, and any other paid leave mandated by law