Project Coordinator

This is a fully remote position, open to applicants in Alabama, +9 more locations.

📋 Description

• Support client engagement initiatives related to real estate and project management, alongside general administrative responsibilities.

• Assist in the implementation of standardized service delivery tools and best practices.

• Aid in the coordination and response to client project RFPs.

• Help develop master schedules and oversee project budgets.

• Facilitate and manage client purchase orders while tracking accounts payable.

• Record and distribute minutes from project meetings.

• Update project information and upload documentation to project collaboration platforms.

• Manage client activity reporting, benchmark tracking, and key performance indicators.

• Assist with project reconciliation during standard close-out processes.

• Issue invoices and monitor payments.

• Support financial reconciliations for accounts.

• Oversee project documentation and coordinate its distribution.

• Prepare standard project status reports.

• Organize and schedule meetings, as well as execute communication plans.

• Manage data entry for project and transaction activities.

• Process project commitment documents, including agreements, contracts, work authorizations, and purchase orders.

• Handle invoices and pay applications in accordance with governance requirements.

• Assist with project close-out documentation, financial reconciliation, and performance reporting.

• Contribute to additional assigned projects.

⛳️ Requirements

• Bachelor’s Degree.

• At least 2 years of experience as part of a delivery team in construction management, project management, real estate, consulting, or corporate support.

• Interest in working on a global platform utilizing international resources while managing both domestic and international projects.

• Proficiency in Microsoft Office applications, including MS Project.

• Capability to implement evolving technological applications for corporate client delivery.

• Strong ability to prioritize tasks, manage multiple responsibilities, and meet strict deadlines.

• Exceptional client service skills.

• Outstanding written and verbal communication abilities.

• Quick learner with a strong sense of intellectual curiosity.

• Strong problem-solving and analytical skills.

• Positive attitude with the ability to overcome challenges while managing limited resources.

• Ability to foster teamwork and maintain a positive service mindset.

• Currently authorized to work in the United States on a full-time basis.

• Employer will not sponsor applicants for work visas.

🏝️ Benefits

• Employer-subsidized medical benefits, including prescription, dental, and vision coverage.

• Employer-paid basic life/AD&D insurance.

• Short-term and long-term disability insurance.

• 401(k) plan with employer matching.

• 10 days of sick leave.

• A minimum of 15 days of vacation annually.

• 10 paid holidays.

• Two personal flex days each year.

• 12 weeks of paid parental leave for birth parents after 90 days of employment.

• 4 weeks of paid parental leave for non-birth parents, including adoptive and foster parents, after 90 days of employment.

• Annual bonus based on both company and individual performance.

• Remote working arrangement.