Project Accountant – Billing

This is a fully remote position, open to applicants in Canada.

📋 Description

• Interpret approved contract terms and configure commercial terms in Sage, along with supporting documentation, to ensure precise billing and revenue recognition.

• Establish and manage client/project codes and related configurations for designated business units.

• Validate contract pricing and adjust fee structures as contract terms evolve.

• Accurately carry out client billing activities in alignment with contract terms and internal policies, ensuring timely execution.

• Prepare and send client invoices accompanied by complete supporting documentation, coordinating internal review and approval processes.

• Maintain billing files and tracking systems to ensure that billings remain within the limits of approved budgets or purchase orders.

• Recognize and document revenue and costs within the accounting system according to applicable policies.

• Monitor ongoing billings, investigate discrepancies, and resolve or escalate issues as necessary.

• Collaborate with Program Management and clients regarding invoice inquiries, approvals, contract updates, billing, and revenue recognition.

• Identify changes in contract scope or pricing that necessitate change orders and communicate their implications.

• Address aged outstanding invoices, aid in dispute resolution, and furnish documentation to expedite payments.

• Maintain records of routine accounting transactions and ensure that processes are documented, compliant, and well-controlled.

• Keep organized supporting documentation that meets audit and retention standards.

• Work collaboratively across Finance and business teams to enhance billing and reporting processes.

• Support finance-wide process improvement initiatives, respond to ad hoc client requests, and assist with internal/external audits.

• Carry out additional duties as assigned.

⛳️ Requirements

• A Bachelor's degree in accounting, finance, business administration, or a related field, or equivalent experience is required.

• Strong proficiency in Microsoft Office products is essential.

• Previous experience with SAGE is considered an asset.

• Fewer than 2 years of experience in billing support, contract administration, contract pricing, or a related field is required.

• Familiarity with contract administration is necessary.

• Proficiency in Microsoft Excel, Word, and Outlook is required.

• Strong computer skills are needed to operate effectively within company systems and programs.

• Basic understanding of accounting practices and principles is essential.

• Excellent organizational skills and a keen attention to detail are required.

• Strong analytical, problem-solving, and decision-making abilities are necessary.

• Effective oral and written communication skills are essential.

• Ability to collaborate with various business partners and clients is required.

• Capability to work effectively in a team environment is necessary.

• High accuracy and thoroughness in task performance are required.

• Ability to implement processes that result in satisfactory audit practices is essential.

🏝️ Benefits

• Medical, dental, and vision care.

• Backup dependent care.

• Adoption assistance.

• Infertility coverage.

• Family building support.

• Behavioral health solutions.

• Paid parental leave.

• Paid caregiver leave.

• Training programs.

• Professional development resources.

• Mentorship programs.

• Employee resource groups.

• Volunteer activities.