Program Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Supporting the program leadership team with various administrative tasks.

• Handling large amounts of sensitive and confidential information related to students, staff, faculty, and campus activities, as well as information found in minutes, letters, and other documents.

• Initiating, gathering, and monitoring data within a database system to ensure that relevant records are accurately maintained.

• Organizing and scheduling committee meetings; assisting in the preparation, typing, filing, and distribution of minutes.

• Delivering exceptional customer service to students, associates, faculty, and other stakeholders.

• Regularly monitoring and communicating with students and/or associates to ensure compliance with licenses, certifications, developmental activities, and any other pertinent information/documentation, forwarding to the appropriate department for filing.

• Acting as a backup for other departments (student services, bursar, registrar, reception, etc.) as necessary.

• Maintaining record-keeping and filing systems.

• Ensuring accurate and updated information in files for accreditation purposes.

• Keeping accreditation files up-to-date and preparing accreditation reports as directed.

• Performing additional duties as assigned.

⛳️ Requirements

• Proficient knowledge of Microsoft Office Suite Products, particularly Outlook, Word, and PowerPoint.

• Two to three years of experience in office and administrative/secretarial roles, ideally including administrative support for one or more managers in an academic or business office setting.

• Strong reception and telephone communication skills and techniques.

• Familiarity with record keeping, account maintenance, and purchasing practices and procedures.

• Excellent command of grammar, punctuation, spelling, and proper usage of the English language.

🏝️ Benefits

• Health insurance

• Professional development opportunities