Pre-Construction Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Draft contract letters, notices, and various documentation including construction contracts, fencing notifications, and council communications.

• Participate in virtual meetings to evaluate project advancement and take comprehensive notes for sharing with both internal and external stakeholders.

• Assess and modify existing contracts and create variations as necessary.

• Monitor and ensure compliance with all deadlines and conditions specified in contracts, including signed variations, financial approvals, and authority to commence work.

• Keep updated records, client files, and workflow spreadsheets, ensuring that documents are organized in the correct file structure.

• Collaborate remotely with councils, engineers, and other consultants through email, phone, and video conferencing.

• Execute all tasks, requirements, and requests promptly as instructed by the Operations Manager.

• Confirm that all forms and approvals are completed in the job file before the commencement of construction.

• Provide clients with regular updates regarding the status of their projects.

• Manage email communications and perform general administrative duties as necessary.

⛳️ Requirements

• Proven experience in a similar administrative or coordination position within the residential construction sector.

• Knowledge of the pre-construction process and residential building documentation is essential.

• A qualification in Construction Management, Business Administration, or a related field is preferred, though not mandatory.

• Highly organized with the capability to manage multiple projects and deadlines concurrently.

• Excellent written and verbal communication skills in English.

• A confident and professional communicator adept at engaging with clients, councils, and consultants.

• Strong attention to detail with an emphasis on precision across contracts and documentation.

• Familiarity with construction management software and Microsoft Office Suite (Word, Excel, Teams).

• A genuine commitment to delivering outstanding outcomes for clients.

🏝️ Benefits

• This is a remote position supporting Lofty Building Group from the Philippines.

• You will need to provide your own laptop and consent to Lofty installing necessary programs and security software on your device.

• Availability during Adelaide business hours (ACST/ACDT) is required.

• Participation in Microsoft Teams meetings with video as needed throughout the workweek.

• Must review and agree to Lofty's policies regarding Intellectual Property, Privacy, and Security.

• This engagement should be reflected on your LinkedIn profile (clearly indicated as “Independent Contractor”).