PMO Lead Advisor

This is a fully remote position, open to applicants in California.

📋 Description

• Implement and deploy new project and portfolio management processes and procedures under the direction of the Digital Transformation Lead.

• Introduce real-time processes and procedures, assisting both staff and leadership in understanding and succeeding in their roles.

• Oversee project intake, setup, status reporting, milestone tracking, governance, and project closure.

• Establish a regular weekly reporting cycle and follow up on any missing, unclear, or incomplete information.

• Keep precise records of the portfolio, including role assignments, project status, and key risks, actions, issues, and decisions.

• Prepare portfolio data for leadership governance reviews and monitor the subsequent decisions and actions until closure.

• Support and mentor junior project leads in managing schedules and ensuring follow-through.

• Identify emerging risks, gaps, and breakdowns in processes, escalating them as necessary to the Digital Transformation Lead.

• Aid in the creation of process guidance and training materials.

• Assist with training staff on new project and portfolio management processes and procedures.

• Report to the Contract Digital Transformation Lead as a subcontractor rather than directly to the client.

⛳️ Requirements

• Contract (1099/B2B) position; must function as a registered business entity (LLC, S-Corp, C-Corp, or equivalent).

• Must be capable of executing a Business-to-Business agreement.

• Experience in implementing and operating a PMO or project portfolio management process is essential.

• Strong skills in project management, coordination, documentation, and communication are required.

• Proven track record of ownership and follow-through.

• Ability to build trust, reinforce accountability constructively, and make sound judgments regarding issue resolution or escalation.

• Proficiency in operating, maintaining, and navigating an existing Smartsheet workspace is mandatory.

• Experience in a nonprofit, smaller organization, or a similarly resource-conscious environment is highly preferred.

🏝️ Benefits

• Fully remote work option available.

• Estimated workload of 15–20 hours per week, with a maximum of 30 hours per week.