Personal & Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take ownership of and oversee the executive's professional and personal calendar.

• Organize and coordinate meetings, appointments, calls, follow-ups, household engagements, and family commitments.

• Manage and filter incoming emails, texts, and phone communications.

• Compose, send, and follow up on correspondence on behalf of the executive.

• Handle phone inquiries and provide concise summaries.

• Attend meetings and create detailed minutes of the discussions.

• Monitor action items, responsible parties, and deadlines.

• Distribute meeting notes and follow up on outstanding items.

• Prepare agendas, briefing notes, and relevant background information.

• Manage Excel spreadsheets, trackers, and data files efficiently.

• Summarize and organize data for leadership's review.

• Create reports and supporting documentation.

• Maintain well-organized digital filing systems.

• Assist with personal scheduling, reservations, household logistics, errands, and research tasks.

• Provide support to the executive's spouse with scheduling, communication, and coordination efforts.

• Approve documents or submissions as required.

• Research vendors, services, or information and offer recommendations.

• Anticipate needs and proactively take initiative.

• Uphold strict confidentiality regarding personal and business matters.

⛳️ Requirements

• Demonstrated experience managing a high-volume, complex calendar involving multiple stakeholders.

• Strong proficiency in Microsoft Excel, including data organization, basic formulas, summary reporting, PivotTables, VLOOKUP, and XLOOKUP.

• Experience in accurately taking and distributing meeting minutes.

• Exceptional written and verbal communication skills in English.

• Proficient in the Microsoft 365 suite, including Outlook, Word, and Teams.

• Familiarity with calendar and scheduling tools such as Google Calendar or Outlook Calendar.

• Reliable high-speed internet connection.

• Professional and dedicated remote workspace.

• Availability for full-time work Monday through Friday.

• Background in supporting executives within the construction, renovation, real estate, or closely related industries is a plus.

🏝️ Benefits

• Competitive salary and benefits package.

• Opportunity for professional development and growth.

• Flexible working environment.