Personal Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Coordinate and oversee scheduling to guarantee seamless daily operations.

• Serve as the primary point of contact for incoming customer service calls, delivering prompt and professional assistance.

• Take charge of collections efforts, acting as the main liaison for outstanding accounts.

• Execute bookkeeping responsibilities, which include recording invoices, processing requisitions, and preparing monthly financial statements.

• Prepare and produce precise estimates (training will be provided).

• Handle daily administrative tasks and manage basic intake responsibilities.

• Generate reports and conduct research as necessary.

• Ensure daily operations are organized and function efficiently.

• Draft, revise, and proofread emails, documents, and presentations.

• Manage communication, including answering calls and conducting follow-ups.

• Maintain and update contact lists and databases.

• Assist in organizing virtual events and team meetings as needed.

• Monitor deadlines and ensure tasks and projects are completed on time.

• Provide reminders and status updates to team members and stakeholders.

• Assist with travel arrangements when necessary.

• Help identify and implement process enhancements to boost team efficiency.

• Perform general administrative and data-related tasks as required.

• Undertake other responsibilities associated with the position.

⛳️ Requirements

• Proficient level of English (both written and spoken).

• Strong phone and interpersonal communication skills in English (both verbally and written), with the capability to engage effectively with cross-functional teams, internal leaders, and providers.

• A positive demeanor and a professional approach to problem-solving, with a keen attention to detail and the ability to learn swiftly.

• Excellent email etiquette.

• A professional and approachable phone presence.

• Outstanding organizational and follow-up skills.

• Ability to adapt to shifting priorities and take initiative.

• Reliability, clarity, and a personable interaction style.

• Energetic, self-motivated, proactive, and enthusiastic about contributing to a growing business.

• Previous experience in roles such as administrative assistant, data entry, secretary, personal assistant, operations support, or other relevant positions.

• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets).

• Experience with QuickBooks or similar software is a plus.

• Familiarity with Asana or other task management tools is a plus.

• Good judgment and the ability to understand and execute instructions promptly with minimal supervision.

• Reliable Windows 10 (or newer) computer equipped with two monitors and stable high-speed internet.

🏝️ Benefits

• 100% remote work

• Great work environment with potential for growth