This is a fully remote position, open to applicants in South Africa.

• Gather weekly timesheets and hours from temporary workers through email, phone, text message, and WhatsApp.

• Enter contractor hours into various Vendor Management Systems (VMS) in accordance with client specifications.

• Submit weekly hours and payroll data between Thursday and Sunday for the respective week ending.

• Accurately input and process contractor expenses within required timelines.

• Update the internal payroll system to keep the Accounts team informed of all payments due.

• Ensure temporary workers are properly categorized under either PAYE or outsourced Umbrella payment methods.

• Generate and issue assignment confirmations/contracts that detail working hours, pay rates, client information, and assignment specifics.

• Confirm weekly pay rates on VMS platforms, ensuring they align with agreed internal rates.

• Verify and maintain correct weekly margins, ensuring pay rates, charge rates, and profitability are precise.

• Monitor assignment end dates on VMS systems and proactively follow up with temporary workers regarding contract renewals.

• Collaborate with consultants, accounts teams, umbrella companies, clients, and temporary workers to address payroll or contract inquiries.

• Maintain precise payroll and contractor records in accordance with company procedures and compliance standards.

• Ensure all payroll submissions are completed accurately and within stringent deadlines.

• Prior experience in payroll, recruitment payroll, or recruitment administration is preferred.

• Familiarity with Vendor Management Systems (VMS) is a plus.

• Exceptional attention to detail and numerical precision.

• Strong organizational and time management abilities.

• Capacity to handle multiple deadlines in a fast-paced setting.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office, especially Excel.

• Professional, proactive, and team-focused attitude.

• N/A

Payroll Clerk

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