Part-time Virtual Assistant – Appointment Setter

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Coordinate and schedule client appointments using Outlook and Zoom while avoiding any scheduling conflicts.

• Promptly confirm, reschedule, and follow up on appointments.

• Send reminders and confirmations of appointments to clients.

• Proactively identify and flag any scheduling issues or conflicts to Samee.

• Address client scheduling inquiries with timely and professional responses.

• Engage with clients through Microsoft Teams, email, and/or phone communication.

• Prepare agendas, links, and materials in advance of meetings.

• Follow up to ensure clients are adequately prepared for meetings.

• Save, organize, and archive meeting recordings and notes after each session.

• Maintain client records in a clean, accurate, and up-to-date manner.

• Manage onboarding administrative tasks and identify any missing information or outstanding items.

• Track outstanding client tasks and escalate issues needing Samee's attention.

• Assist Samee with additional tasks as required.

• Act on behalf of Samee (Samantha Regalado, WizeGrowth & Advisory Success Specialist) by managing meetings and communicating with clients using her inbox and calendar access.

• Report directly to Samee.

⛳️ Requirements

• Tech-savvy with proficient, hands-on experience in using Microsoft Teams and Outlook.

• Exceptional written and spoken English, demonstrating strong communication skills.

• Good interpersonal abilities and a warm, professional approach when interacting with clients.

• Highly organized, dependable, and punctual.

• Comfortable working independently in a remote, part-time environment.

• Previous experience as a receptionist, scheduler, or virtual assistant is advantageous.

🏝️ Benefits

• Flexible, part-time hours averaging 1 hour per day, with a maximum of 10 hours per week, spread over 5 days.

• 100% remote work from the comfort of your home.

• Supportive and innovative leadership team.

• Opportunity for long-term career development.

• Meaningful and flexible work that accommodates other commitments.