Operations Program Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute administrative duties and coordinate special projects for the Legal Corporate Services team.

• Provide support to Associate General Counsel(s), attorneys, senior leaders, and other legal executives with operational, administrative, and project management tasks.

• Maintain, monitor, and report on key data, active work portfolios, and team priorities.

• Set realistic deadlines, manage timelines, track progress, and ensure accountability for deliverables.

• Modify processes and apply recommended practices to enhance effectiveness.

• Prepare annual budgets and assist in budget development, financial monitoring, and reconciliation.

• Organize team meetings, recurring engagements, travel, internal and external events, and meeting logistics.

• Assist with the onboarding and offboarding of team members.

• Manage executive calendars as well as those of Associate General Counsel(s).

• Draft correspondence, presentations, reports, and briefing materials.

• Oversee expense reporting, purchasing, invoice processing, vendor management, and operational planning.

• Conduct non-routine research and analysis while following through on complex assignments.

• Manage sensitive and confidential information with utmost discretion.

• Maintain tracking systems and ensure adherence to organizational policies and external requirements.

• Communicate and collaborate with Corporate Services, legal teams, senior leaders, colleagues, staff, and stakeholders.

• Act as a trusted partner in prioritizing work, resolving issues, enhancing workflows, and achieving organizational goals.

• Travel occasionally and work flexible hours as necessary.

⛳️ Requirements

• Bachelor's degree and 2 years of relevant experience or an equivalent combination.

• Proficiency in MS Office 365, including Word and Excel.

• Familiarity with Workday, CoPilot, and/or SharePoint.

• Experience in coordinating administrative processes.

• Ability to generate reports and interpret data.

• Proficient in business writing, editing, and proofreading.

• Skillful in organizing time and managing various activities to meet deadlines.

• Experience working within cross-functional teams and communicating with a diverse range of individuals.

• Knowledge of business process analysis and/or improvement.

• Strong organizational skills with a keen attention to detail.

• Capability to adapt to a flexible and/or shifted schedule to accommodate different time zones.

• Ability to employ diplomacy and tact in building strong relationships and motivating staff.

• Successful completion of The Nature Conservancy's background screening process.

🏝️ Benefits

• Health care benefits.

• Flexible spending accounts.

• 401(k) plan with an 8% employer match.

• Parental leave.

• Accrued paid time off.

• Life insurance.

• Disability coverage.

• Employee assistance program.

• Additional life and work well-being benefits.

• Flexible work environment.

• Career development opportunities.

• Flexible schedules.

• Accommodations for qualified individuals with disabilities and disabled veterans.