Operations & Compliance Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Serve as the main operational point of contact for both internal and external legal assessments.

• Monitor contract lifecycles through intricate review phases, gather necessary documentation (including vendor information, data descriptions, and use-case summaries), and proactively follow up on responses to ensure no deadlines are missed.

• Manage and oversee the approval process for accessing both internal and external datasets.

• Coordinate usage agreements and licenses with external vendors, maintain a detailed dataset inventory (tracking restrictions and ownership), and guide proposals through privacy and ethics review procedures.

• Oversee the complete purchase order (PO) lifecycle for team expenditures, software licenses, and data access.

• Assist technical and product teams with organized data entry, formatting tasks, and competitive landscape monitoring to ensure that key data repositories and market intelligence trackers are always current.

• Collaborate closely with program managers, internal legal counsel, and dataset providers to fill communication gaps, formalize operational roles, and guarantee smooth cross-functional cooperation.

⛳️ Requirements

• Demonstrated experience in an Operations, Compliance, Risk Administration, or advanced Technical Administration role within a regulated corporate setting.

• Hands-on experience managing intricate administrative workflows that necessitate cross-functional approvals (for instance, tracking legal contracts, procurement lifecycles, or data governance).

• Outstanding, proven stakeholder management abilities, comfortable communicating with legal counsel, finance teams, and technical program leaders.

• Experience in creating and maintaining tracking tools, compliance logs, or databases to oversee task dependencies and contract timelines.

• Advanced proficiency in Google Workspace tools, particularly Docs, Slides, and Google Sheets for data analysis and executive reporting.

• An exceptional eye for detail and a highly systematic approach to managing documentation and compliance protocols.

• Familiarity with contract lifecycle management (CLM) platforms or procurement software (e.g., Ironclad) is preferred.

• Practical experience or a strong aptitude for utilizing AI platforms and LLMs (such as Gemini) to enhance routine tracking or data cleaning tasks.

🏝️ Benefits

• Competitive Salaries

• Department Incentives

• 33 Days Holiday

• Employee Assistance Programme