Medical Records Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• The Medical Records Associate is tasked with collecting patient information from healthcare providers, categorizing conditions, treatments, and diagnoses, and establishing permanent medical records for reference and regulatory compliance.

• Oversee electronic health records to ensure adherence to regulations and facilitate data-driven decision-making within healthcare environments.

• Retrieve medical records from healthcare facilities, examining patient charts and records for precision, thoroughness, and conformity with established standards.

• Identify any discrepancies, missing data, or errors within the documentation.

• Confirm that records comply with pertinent regulations, accreditation standards, and applicable policies.

• Verify the accuracy of patient demographics, medical history, treatment details, and other significant information.

• Communicate with physicians or other healthcare professionals to clarify information or address discrepancies.

• Enter and update medical records for healthcare professionals and regulatory purposes.

• Ensure timely updates to medical records.

• Safeguard patient data and medical records, ensuring they remain confidential.

• Transcribe medical information from doctors’ written or verbal notes, including symptoms, potential diagnoses, prescribed medications, and tests.

• If applicable, transcribe patient data from eSource into sponsor EDC.

• Utilize a HIPAA-compliant electronic fax line to obtain medical records.

• Upload and manage the IntElligo database, including tracking progress and timeliness.

• Ensure all necessary forms and reports are present and accurately completed.

• Maintain the status of all patients' medical records within the database.

• Follow IRB-approved protocols.

• Uphold the privacy of patient information in alignment with HIPAA regulations.

• Perform additional duties as required or assigned.

⛳️ Requirements

• High School diploma or GED is required.

• At least one year of experience in a medical record reviewer role or as a medical assistant.

• A minimum of one year of experience transcribing medical information and executing data entry, including categorizing and coding both written and verbal patient information.

• Experience in clinical research or patient recruitment is highly preferred.

• Certification in health information management (e.g., RHIT, RHIA) is preferred.

• Strong attention to detail and precision is essential.

• Knowledge and capability to implement effective data encryption and protection practices.

• Proficiency in medical terminology is required.

• Exceptional written and verbal communication skills are necessary.

• Strong organizational skills with the capacity to manage multiple tasks within agreed-upon timeframes through effective prioritization in a fast-paced environment.

• Self-motivated with the ability to work independently.

🏝️ Benefits

• Health insurance.

• Professional development opportunities.